<?xml version="1.0" encoding="UTF-8"?><rss xmlns:dc="http://purl.org/dc/elements/1.1/" xmlns:content="http://purl.org/rss/1.0/modules/content/" xmlns:atom="http://www.w3.org/2005/Atom" version="2.0" xmlns:cc="http://cyber.law.harvard.edu/rss/creativeCommonsRssModule.html">
    <channel>
        <title><![CDATA[Stories by Gwendolyn Young on Medium]]></title>
        <description><![CDATA[Stories by Gwendolyn Young on Medium]]></description>
        <link>https://medium.com/@youradminexpert?source=rss-f6227b0398d8------2</link>
        <image>
            <url>https://cdn-images-1.medium.com/fit/c/150/150/0*XuXTksTQyj_DWewl.</url>
            <title>Stories by Gwendolyn Young on Medium</title>
            <link>https://medium.com/@youradminexpert?source=rss-f6227b0398d8------2</link>
        </image>
        <generator>Medium</generator>
        <lastBuildDate>Sun, 15 Nov 2026 08:16:14 GMT</lastBuildDate>
        <atom:link href="https://medium.com/@youradminexpert/feed" rel="self" type="application/rss+xml"/>
        <webMaster><![CDATA[yourfriends@medium.com]]></webMaster>
        <atom:link href="http://medium.superfeedr.com/" rel="hub"/>
        <item>
            <title><![CDATA[Why Business Boundaries Will Keep You Sane & Stacked with Cash]]></title>
            <link>https://youradminexpert.medium.com/why-business-boundaries-will-keep-you-sane-stacked-with-cash-105eb39f96b4?source=rss-f6227b0398d8------2</link>
            <guid isPermaLink="false">https://medium.com/p/105eb39f96b4</guid>
            <category><![CDATA[boundaries]]></category>
            <category><![CDATA[sanity]]></category>
            <category><![CDATA[peace]]></category>
            <dc:creator><![CDATA[Gwendolyn Young]]></dc:creator>
            <pubDate>Tue, 16 May 2023 13:56:32 GMT</pubDate>
            <atom:updated>2023-05-16T13:56:32.697Z</atom:updated>
            <content:encoded><![CDATA[<p>Boundaries are simply knowing what you will and won’t do or tolerate. They’re limits you set around what you’re comfortable with and how you’d like to be treated. If a coworker, family member, or friend is toxic and causes you nothing but grief, it’s natural to put up boundaries to limit your interactions. In some serious cases, you might even cut them from your life completely.</p><figure><img alt="" src="https://cdn-images-1.medium.com/max/647/0*60dVOvfVci6GbNlF.jpg" /></figure><p>In business, boundaries can help you determine what does and does not get your attention, so that you can focus on what’s most important and actually achieve your goals. Most entrepreneurs in general start off as solopreneurs or lone wolves who prefer to do everything themselves. Whether that’s because of limited funds for hiring or because of control issues, being a lone wolf limits your boundaries because you have your hand in everything from product creation to sales and customer service.</p><p>The truth is, we have limited bandwidth. Burnout is a real danger for business owners, especially those solopreneurs who carry the weight of their success on their shoulders. If you don’t have boundaries when it comes to your business and work life, it’s very easy for you to lose your sense of work/life balance and your motivation.</p><p>Work-life balance isn’t just healthy for you, it also helps you produce better work for clients and also allows you to show up the way you’d ideally like to for your clients. What you do in one area of your life also carries over into other areas; so, if you show up better to your clients, you’ll naturally show up better/differently with your family and friends.</p><p><strong>Go through this list of signals to see if you have weak boundaries in your business:</strong></p><ol><li><strong>You try to do everything yourself.</strong> You refuse to outsource or allow others to help. Is this due to lack of funding or trust/control issues? Dig deep to find the lessons you learned in your past — possibly your childhood — about why you prefer to do everything yourself.</li><li><strong>You have low energy and/or you feel depressed.</strong> Feeling defeated everyday will only cause your motivation to lag. Explore when this began and some possible causes. Try changing your diet and/or lifestyle so you get more rest and if necessary, search for a professional counselor if your low days affect your daily living.</li><li><strong>You’re resentful of clients and opportunities–anything that asks you to output energy or give up your time.</strong> New clients are the crux of your business; however, if you don’t have the energy to enjoy the work or serve them like you want, you’ll resent having to work longer hours or on the weekends. Brainstorm some solutions.</li><li><strong>You feel guilty because you’re not actually serving clients at the level you’d like to.</strong> If you feel like you’re stretched too thin, chances are that your clients feel that, too. When the guilt piles on, then you may try to overcompensate, which leaves you with even less time or too much focus on one client while others continue to get lost. Start a list of brainstorming ideas to handle this workload and your resulting guilt.</li><li><strong>You say yes just because you don’t want to say no — you fear disappointing others — not because what you’re saying yes to is actually a priority.</strong> We’ve been trained to be polite and in business, we fear that saying no will hurt our reputations. But NO is a complete sentence. If an offer or opportunity doesn’t fit your vision or if you’re unavailable, simply say NO. No excuses necessary.</li><li><strong>You’re dealing with poor sleep, poor health, or simply feeling bad as you go about your days. </strong>This goes hand-in-hand with having low energy or feeling depressed. Burning the midnight oil only serves to diminish your health and the quality of your work. It’s a vicious cycle because your sleep affects your health, which ultimately affects your productivity. If all of that starts sliding downhill, then you’ll naturally feel bad, which will keep you up at night.</li><li><strong>You don’t feel like you’re making any progress toward your ultimate goals, but rather just doing what’s necessary to get by in the here and now.</strong> Some entrepreneurs may even feel like they’re always playing catch up or they’re having to react to situations — or client problems — instead of being proactive with their business.</li></ol><p>On the flip side, when you put better business boundaries in place, your business has the chance to grow, and you have the chance to increase your income. You can experience wonderful things like:</p><ol><li><strong>Being more productive because you have the energy and bandwidth necessary for everything you say yes to.</strong> You’re more in tune with what you can and cannot handle, especially if you have not hired a VA or other team member yet.</li><li><strong>Having the time in your schedule to accept more clients or to create that signature course because you’re being so productive.</strong> Having time in the evenings (if you choose) to work on passion projects because you know clients won’t be contacting you.</li><li><strong>Enjoying your clients and the work you do for them.</strong> You don’t resent when they contact you. You feel grateful for the opportunity to serve them from your heart. Great service equals raving testimonials which can turn into more new clients.</li><li><strong>Having the energy and time to make progress toward your ultimate goals for your business (and life!)</strong> Your vision board makes you excited and you know the next steps toward reaching your goals because you have them defined.</li><li><strong>Having better client relationships because you know you’re showing up for them fully — and no longer feel guilty that you’re underdelivering or not giving it your all.</strong> This is all about trusting in yourself, that you have the tools to help your clients but that you’re also selective in the clients you choose to work with.</li></ol><p><strong>Saying no is a super important boundary.</strong> If you say yes to everything, you’ll end up with an overcrowded calendar and you won’t be able to determine who are your ideal clients and who are not. You might also end up with partnerships that aren’t truly beneficial, all because you didn’t want to hurt someone’s feelings. It’s time to take those personal feelings out of business and focus on what you really want to accomplish.</p><p>Every time you say no to something — you’re saying yes to something else. Business success requires you to be able to say “Yes” to what’s important and “No” to anything else.</p><p>Boundary-setting can feel intimidating. But no matter whether you’re setting a boundary with a client, a boundary with yourself, or a boundary with a friend/team member/colleague — it’s actually the most important thing you can do for your own mental health and the health of your business long term. Setting boundaries creates peace and freedom for you to do what you truly love and make the mark you truly want to make on this world and be the person you truly want to be.</p><p>Struggling with setting boundaries, head over to the podcast, subscribe, download and listen to this <a href="https://pod.link/977257750/episode/cefa634db53b7952c615d11d2271b8b8">podcast episode</a> with Nicole Ware as she shares some great gems about her experience setting boundaries, choosing who to work with, and how to cultivate a business she loves.</p><img src="https://medium.com/_/stat?event=post.clientViewed&referrerSource=full_rss&postId=105eb39f96b4" width="1" height="1" alt="">]]></content:encoded>
        </item>
        <item>
            <title><![CDATA[Boundaries Are Your Friend]]></title>
            <link>https://youradminexpert.medium.com/boundaries-are-your-friend-51e6454bd650?source=rss-f6227b0398d8------2</link>
            <guid isPermaLink="false">https://medium.com/p/51e6454bd650</guid>
            <category><![CDATA[boundaries]]></category>
            <category><![CDATA[self-esteem]]></category>
            <category><![CDATA[self-awareness]]></category>
            <category><![CDATA[self-improvement]]></category>
            <dc:creator><![CDATA[Gwendolyn Young]]></dc:creator>
            <pubDate>Wed, 19 Apr 2023 16:14:00 GMT</pubDate>
            <atom:updated>2023-04-19T16:14:00.056Z</atom:updated>
            <content:encoded><![CDATA[<p>Know this sad truth: NO boundaries = little self esteem.</p><p>Your boundaries are your values. Boundaries are representative of how much or little you respect yourself. Boundaries are your friend.</p><p>While there are people who will respect your limits, there are others who will continually push or break the boundaries you set up. Before you can enforce boundaries in your business, make sure you have set boundaries in your own mind. Take some time to brainstorm what your boundaries are.</p><p>Some questions to ask yourself:</p><p>Who am I?</p><p>What do I value?</p><p>What am I comfortable with and what am I not comfortable with?</p><p>If you don’t set boundaries, you can damage relationships or worse you will devalue yourself, stress yourself out, and make yourself sick (LITERALLY). So how do you get good at boundaries?</p><p><strong>#1 Set firm boundaries from the beginning.</strong></p><p>As they say, you can’t teach an old dog new tricks. Once you establish what you are willing to put up with, it’s hard to backtrack. What’s important to you? Think about things like:</p><p>What are your work hours?</p><p>How do you want clients to contact you and when?</p><p>What happens if clients constantly show up late to meetings?</p><p>How do you manage when clients are unresponsive to requests?</p><p><strong>You set the expectations. If you set unrealistic expectations, you will eventually disappoint the other person and drive yourself crazy in the process.</strong></p><p><strong>#2 Be crystal clear about your boundaries.</strong></p><p>Don’t live in the in-between. Make sure that people understand what your boundaries are. Don’t be afraid to restate them as often as needed.</p><p>Fear, guilt and self-doubt are big potential pitfalls. It is easy to fear the other person’s response when we set and enforce our boundaries. We might feel guilty by speaking up or saying no to a client or potential client; even if we “feel drained or taken advantage of.” We might wonder if we even deserve to have boundaries in the first place. You do! Remember,</p><p><strong><em>If you don’t know what you stand for, you’ll tolerate anything and be stepped on like a human doormat.</em></strong></p><p><strong>#3 Stick to your boundaries.</strong></p><p>The hardest part of setting boundaries is sticking to them. Once you have clear boundaries in place, you need to make sure that you don’t waver from them…no matter what your client does. If you decide that you are not available past a certain time, make sure you are never available after that time. Of course there will be exceptions like emergencies, just not for the non-urgent things so give yourself permission to be okay with the boundaries you’ve set.</p><p><strong><em>Without boundaries, you lose control of your time and energy.</em></strong></p><p><strong>#4 Decide the consequences ahead of time.</strong></p><p>So what do we do if anyone pushes our boundaries (because they will)? Decide what the consequences are. For example, If a client calls repeatedly after hours when you are not available, do not answer the phone — even better, get a separate phone that is non-work related. The best way to figure out your own boundaries and consequences when people cross them is sitting quietly with yourself and creating some strategies on how you will respond differently next time. (Remember: boundaries are about honoring your needs, not about judging other people’s choices.)</p><p><strong><em>As a rule of thumb: if you say no once and the person asks again — it’s disrespectful. If the question is asked more than three times — it’s manipulation. That’s your cue to take action immediately.</em></strong></p><p><strong>Your challenge should you choose to accept:</strong></p><p><strong><em>#5 Take responsibility for yourself.</em></strong> This means to become aware, to develop the capacity for active conscious involvement, to know what needs to be done for yourself. By setting your own boundaries, you’re telling others how you want and expect to be treated; in other words, you are setting your limits about who can come into your space and what you expect of others once they’re there — — how you want to be spoken to, touched, and treated psychologically and emotionally. Whatever you say goes, no matter what others may think, feel, or believe. A corollary of this <strong><em>is that you are not responsible for the feelings, actions, and beliefs of others, or for the way they react to the boundaries you’ve set.</em></strong></p><p>Struggling with setting boundaries, head over to the podcast, subscribe, download and listen to this <a href="https://pod.link/977257750/episode/cefa634db53b7952c615d11d2271b8b8">podcast episode</a> with Nicole Ware as she shares some great gems about her experience setting boundaries, choosing who to work with, and how to cultivate a business she loves.</p><img src="https://medium.com/_/stat?event=post.clientViewed&referrerSource=full_rss&postId=51e6454bd650" width="1" height="1" alt="">]]></content:encoded>
        </item>
        <item>
            <title><![CDATA[3 Ways Of Delegating Your Team To Success]]></title>
            <link>https://youradminexpert.medium.com/3-ways-of-delegating-your-team-to-success-de49889d90e7?source=rss-f6227b0398d8------2</link>
            <guid isPermaLink="false">https://medium.com/p/de49889d90e7</guid>
            <dc:creator><![CDATA[Gwendolyn Young]]></dc:creator>
            <pubDate>Wed, 01 Dec 2021 08:33:26 GMT</pubDate>
            <atom:updated>2021-12-01T08:33:26.269Z</atom:updated>
            <content:encoded><![CDATA[<p>If you are like me, you want to do everything by yourself. However, when you are building a business, outsourcing tasks is the best thing to do to expand. The best way to outsource tasks is to delegate them by your team members’ abilities and capabilities. You can do this in four simple ways.</p><p><strong>Motivate Your Team</strong></p><p>Motivating your team starts in your progress meetings. If you have them on a weekly, biweekly, or monthly basis, you want to ensure that you are giving them a dose of encouragement. As the CEO, they are relying on your vision and supporting you, so it is important that you motivate them to achieve goals, not only for the business but for themselves.</p><p><strong>Establish Timelines and Completion of Tasks</strong></p><p>The more you know, the more you grow. This is a little motto that we have in our leadership meetings, and I encourage you to think about that as you are delegating tasks. When delegating tasks, be sure to establish what is required of the tasks, when it needs to be completed, and any additional resources that are needed for the team member. By giving the team members the tools that they need to complete their tasks, will reduce stress on both party’s behalf, allow for efficiency in task completion, and answer initial questions that they may have. It also keeps you on track with the completion of small and large projects according to your client’s needs.</p><p><strong>Use A Project Management Systems To Keep It All In One Place</strong></p><p>I will preach this over and over again, but systems are your friends!!! More importantly, the best system to use when delegating tasks for your team is project management software. Some popular software is Asana, Trello, Teamwork, and Click Up. Each of these project management systems allows you to place all of your instructions and resources for each task in one place, and you can keep track of the progress with comments, folders, and more. Each system works for a different type of project or client, so do your research and find out what will work best for the delegation of your team.</p><p>Delegating tasks to your team is the key to not only your success, the team’s success, and the business as a whole. As you are delegating tasks, remember to delegate them according to your team’s talent, skill and capacity. This way, you are able to achieve goals with ease.</p><p>If you need some support and you’ve been looking for a virtual assistant or online business manager to help you systemize your business,<a href="https://calendly.com/youradminexpert/discovery-call?month=2021-01"> click here</a> and let’s connect.</p><img src="https://medium.com/_/stat?event=post.clientViewed&referrerSource=full_rss&postId=de49889d90e7" width="1" height="1" alt="">]]></content:encoded>
        </item>
        <item>
            <title><![CDATA[Tips for a Successful Team Onboarding]]></title>
            <link>https://youradminexpert.medium.com/tips-for-a-successful-team-onboarding-31f4de3cb507?source=rss-f6227b0398d8------2</link>
            <guid isPermaLink="false">https://medium.com/p/31f4de3cb507</guid>
            <dc:creator><![CDATA[Gwendolyn Young]]></dc:creator>
            <pubDate>Mon, 01 Nov 2021 18:32:31 GMT</pubDate>
            <atom:updated>2021-11-01T18:32:31.829Z</atom:updated>
            <content:encoded><![CDATA[<p>So you’ve hired more people and are ready to streamline and delegate your processes. But, you still have to do one more thing: onboard your new team members. As you expand your team, onboarding is one of the most important things to do in any business. This is because it sets your team members up for success, establishes clear expectations, and allows the team to meet one another. Whether you work virtually or face to face, you can use these quick tips for a successful onboarding call.</p><p><strong>Conduct A Fun Ice-Breaker For Your Team</strong></p><p>When you are iterating your new team members, you want to be sure that they feel comfortable with each other. Conducting a fun icebreaker washes away all of the nerves that you or your team members may be feeling, and it gives the chance to learn about the team. This also establishes a good rapport within the team, because you want them to feel comfortable inside and outside of meetings. For my team and I, we do an icebreaker called “highs and lows.” This is where we talk about what has happened throughout the week and share what we are looking forward to. The only rules are that it cannot be business-related talk. I love getting to learn more about my coworkers outside of work, and it gives me the opportunity to see their interests and likes for potential gifts or surprises for them around the holidays.</p><p><strong>Have A Meeting Agenda In Place</strong></p><p>With all of the hustle and bustle of onboarding new team members, you still want to ensure that there is order, and that protocol is established. You can do this by creating a meeting agenda, with sections that feature ice-breakers/introductions of the new team members, a review of the company’s goals, mission, and values, and an opportunity for questions and answers about what to expect from the position. Having a meeting agenda also helps the meeting to be timely, so that you do not get off track and hit all goals of the meeting.</p><p><strong>Create Action Items For Each Team Member</strong></p><p>In the midst of onboarding your new team members, you want to ensure that they know their responsibilities after the call. Creating action items for each team member will allow them to have a clear understanding of what to do after the meeting. This may be in the form of watching training videos, doing practice tasks or reading a standard operating procedure. By organizing and implementing action items for each team member, the work gets started, and the team can get familiar with the systems, project management system, and get a great workflow started within the team.</p><p>All in all, onboarding new team members to your organization is such an exciting process! You have the opportunity to connect and work with some amazing people, and I can personally say this is a true statement day in and day out. At the same time, you want to make sure that you as the CEO are setting up your team for success.</p><p>If you need some support and you’ve been looking for a virtual assistant or online business manager to help you systemize your business,<a href="https://calendly.com/youradminexpert/discovery-call?month=2021-01"> click here</a> and let’s connect.</p><img src="https://medium.com/_/stat?event=post.clientViewed&referrerSource=full_rss&postId=31f4de3cb507" width="1" height="1" alt="">]]></content:encoded>
        </item>
        <item>
            <title><![CDATA[The Best Hiring Practices]]></title>
            <link>https://youradminexpert.medium.com/the-best-hiring-practices-80630c1dfc73?source=rss-f6227b0398d8------2</link>
            <guid isPermaLink="false">https://medium.com/p/80630c1dfc73</guid>
            <dc:creator><![CDATA[Gwendolyn Young]]></dc:creator>
            <pubDate>Fri, 01 Oct 2021 16:26:59 GMT</pubDate>
            <atom:updated>2021-10-01T16:26:59.416Z</atom:updated>
            <content:encoded><![CDATA[<p>As the old saying goes, “hire slow, fire fast.” However, when you look at your business, are you hiring the right people, in the right places for the outcomes you desire in your business? As a business owner who has gone through an extremely large season of growth in 2021, the hiring process has been one that has been at the forefront of my mind. I have met some incredible people, streamlined the processes for hiring, and now have an amazing team of virtual rockstars that keep everything together.</p><p>This did not come overnight. It came with dedication, persistence, and commitment to the goal of creating a great team for the agency. And the best part is, you can do it too. To all of the CEOs, Hiring Managers, and decision-makers in organizations, you can create the team that you desire as long as you develop what works best for your business. Check out my best practices for hiring a great team.</p><p><strong>Create realistic job requirements.</strong></p><p>This applies to both virtual and face-to-face industries: write it out and make it plain! Potential candidates need to know exactly what they are about to apply for, so be sure to specify the job requirements on your website. Write out the expectations, requirements, and other duties that you are looking to fill with this role. Don’t be afraid to let potential candidates know what is required of them, because it will show up in the work they produce as well as the goals that your business achieves.</p><p><strong>Create a standard hiring process.</strong></p><p>Establishing and maintaining a standard hiring process is the key to streamlining candidate information while keeping things as fair as possible. This can include creating a hiring email address that all applications are sent to, setting interviews for specific days of the week, and using email templates to inform candidates of their next steps in the hiring process. Believe me when I say this, standardizing your hiring process will reduce stress for you and allow you to achieve hiring goals more efficiently.</p><p><strong>Tailor the hiring process to fit the size and structure of your business.</strong></p><p>Whether you are a small business owner or a franchise operator, you need to make sure that your hiring process fits the structure of your business. If you can delegate the hiring process to a human resources manager or operations specialist, do that. If you are on a smaller scale and need to have a more direct hand in hiring, do that. Whatever the current structure of your business is, make sure that you and your team understand how the hiring process will work for the business. This will ensure that the business’ mission and goals are at the forefront of hiring decisions.</p><p>Remember that it takes time to build a great team. More importantly, remember that as long as you have the right people in the right seats, there is no limit to the destinations that your business will go to.</p><p>If you need some support and you’ve been looking for a virtual assistant or online business manager to help you systemize your business,<a href="https://calendly.com/youradminexpert/discovery-call?month=2021-01"> click here</a> and let’s connect.</p><img src="https://medium.com/_/stat?event=post.clientViewed&referrerSource=full_rss&postId=80630c1dfc73" width="1" height="1" alt="">]]></content:encoded>
        </item>
        <item>
            <title><![CDATA[Ten Ways to Have a More Productive Team Meeting]]></title>
            <link>https://youradminexpert.medium.com/ten-ways-to-have-a-more-productive-team-meeting-e0c20a5438d4?source=rss-f6227b0398d8------2</link>
            <guid isPermaLink="false">https://medium.com/p/e0c20a5438d4</guid>
            <dc:creator><![CDATA[Gwendolyn Young]]></dc:creator>
            <pubDate>Tue, 15 Jun 2021 06:29:07 GMT</pubDate>
            <atom:updated>2021-06-15T06:29:07.941Z</atom:updated>
            <content:encoded><![CDATA[<p>By Gwendolyn L. Young</p><p>Does anyone really like meetings anymore? I think we’re all meeting and Zoom fatigued by now. If you ask anyone randomly they will probably laugh and say no. There are ongoing jokes about the uselessness of meetings and how meetings are created just to make people feel busy. Some businesses have meetings to discuss meetings. It’s crazy.</p><p>Having said that, if you really want to have useful and productive meetings, here are ten steps to help you and your team be more focused and productive.</p><p>1. <strong>Have a Purpose</strong> — If you don’t have a singular purpose for a meeting, you shouldn’t need to have one. You should be able to state in five to eight words exactly why you are planning a meeting. If you can’t, reconsider.</p><p>2. <strong>Write an Agenda</strong> — Based on your purpose statement, write a meeting agenda. Micromanage each moment of the meeting in terms of who will speak, what they’ll speak about, and how long they have to do it.</p><p>3. <strong>Set a Time Limit</strong> — Meetings do not have to be long to be productive. Some companies have a standard 15-minute meeting rule. It’s used to simply report on what each person has done or needs to do to meet a goal, and to assign new work.</p><p>4. <strong>Ban Electronics</strong> — In today’s day and age, that might seem a little strange. But the truth is, multitasking at meetings is very counterproductive. Tell those who are invited to the meeting not to bring phones or electronic devices that won’t help them be productive. This will make everything move smoother because no one will be distracted.</p><p>5. <strong>Assign Tasks</strong> — Make someone responsible by directly assigning tasks to persons who can either be responsible for the people doing the work, or do the tasks themselves. By having a person of responsibility, you can avoid passing the buck and making everything your job. Delegation before, during and after meetings is essential to increase productivity.</p><p>6. <strong>Keep the Size Small </strong>— Only invite the people to the meeting that will have something to do. There is no point in having anyone at a meeting or part of a meeting if they aren’t going to leave with something to do. For instance, if you have a project manager, invite her, but there is no reason to invite the people she manages.</p><p>7. <strong>Start and End on Time</strong> — Set a start time and an end time, and stick to it.</p><p>8. <strong>Give Each Person Input Time</strong> — Anyone coming to the meeting should have been given an assignment of what to talk about at the meeting, and they should be given time to talk. Sometimes one or two people will take over a meeting and the others do not get a chance to give input. Make sure that each person gets an opportunity.</p><p>9. <strong>Record the Meeting</strong> <strong>&amp; Have The Notes Transcribed</strong> — This way no one has to be distracted trying to remember all their tasks or information and can be focused on the call. After the recording has been transcribed, email a copy to your team.</p><p>10. <strong>Follow Up</strong> — After a meeting is over, it’s important to check up on anyone who was given tasks to do, but also to drop everyone who attended an email with the meeting minutes (as mentioned above) as well as an opportunity to edit the record. In this way you can ensure that everyone who attended is on the same page.</p><p>Meetings are necessary for a business with more than one person (even if you only have contractors), to move forward and get things done. By having meetings that address a specific purpose, assigning responsibility to the right people and having frequent follow-ups, you’ll find that all your meetings are more productive.</p><p>Gwendolyn is a highly sought after organizational, communications and administrative expert. She is a huge fan of structure, systems, and processes and loves helping her clients implement these in their businesses to make their lives easier and their businesses run smoother, scale faster, and profit quicker.</p><p>She has been honored as one of the Influential Women in Business by the Daily Herald Business Ledger in partnership with the National Association of Women Business Owners — Chicago Chapter and the Women’s Innovation Network.</p><p>Gwendolyn holds a Masters of Organizational Leadership from Lewis University and loves serving entrepreneurs, influencers, and professionals like you. Gwendolyn oversees the backend operations for clients, helps with strategic planning, quality assurance, and supervision of teams.</p><p>If you need some support and you’ve been looking for a virtual assistant or online business manager to help you get things done and stay on track, and let’s connect.</p><p><em>Originally published at </em><a href="https://www.linkedin.com/pulse/ten-ways-have-more-productive-team-meeting-gwendolyn-l-young/"><em>https://www.linkedin.com</em></a><em>.</em></p><img src="https://medium.com/_/stat?event=post.clientViewed&referrerSource=full_rss&postId=e0c20a5438d4" width="1" height="1" alt="">]]></content:encoded>
        </item>
        <item>
            <title><![CDATA[Turn Your Office Into a Haven for Productivity]]></title>
            <link>https://youradminexpert.medium.com/turn-your-office-into-a-haven-for-productivity-9851c0757ce2?source=rss-f6227b0398d8------2</link>
            <guid isPermaLink="false">https://medium.com/p/9851c0757ce2</guid>
            <dc:creator><![CDATA[Gwendolyn Young]]></dc:creator>
            <pubDate>Thu, 01 Apr 2021 23:26:19 GMT</pubDate>
            <atom:updated>2021-04-19T22:47:07.637Z</atom:updated>
            <content:encoded><![CDATA[<p>Office organization requires effort and planning, but it isn’t difficult to accomplish. Taking the time to organize and maintain a productive office can benefit you financially and reduce the stress of not finding what you need, when you need it. Thereby, increasing productivity.</p><figure><img alt="" src="https://cdn-images-1.medium.com/max/640/0*YES3qGLG9KIpe2bH.jpg" /></figure><p><strong>Use these tips to turn your office into a haven for productivity.</strong></p><p>Desks should only contain the necessities like your computer, phone, printer, and reference materials. Too many things cause clutter and disorganization. Ideally, your desk should have drawers for supplies and files used daily. Pens, pencils, tape, paperclips, and staples should all stay in containers or in easy to reach drawers.</p><p>One of the best things you can do for your office and the environment is to go paperless. Paper creates clutter!</p><p>Although a certain amount of paper is necessary, try reading and storing documents online instead. Before you hit the print key, ask yourself: “Do I really need to print this?”</p><p>Having in and out boxes on your desk creates a space for those documents that have to be printed, as well as incoming and outgoing mail.</p><p>This allows you to know exactly where documents are, instead of having them in piles all over your desk.</p><p>If you’re like me, all the mail that comes to your home somehow ends up on your office desk. If so, it might be better to sort it into smaller trays and title them: To-File, To-Read, and To-Contact (write or call), rather than placing it all in your in or out boxes. This makes it easier to take action and get the mail off your desk.</p><p>An organized office needs file cabinets, so use them! Color coding makes it easier and faster to find information.</p><p>If your files become stuffed, clean them out. Put prior year’s files in a labeled storage box to free space and put a destruction date on it.</p><p>Shred documents with personal information that you don’t need to keep. This will free up file space and protect confidentiality as well.</p><p>Reclaim your time by hanging a sign on the door or a dry erase board to let others know you’re unavailable. This is also helpful when you are recording videos, podcasts, etc.</p><p>Dedicated work time helps maintain an organized mind as well as an organized office.</p><p>A personal planner or desk calendar will help you keep track of your schedule and deadlines.</p><p>Write everything down! Include birthdays, appointments, client meetings, deadlines, and any other helpful notes.</p><p><strong>9. Once a month clean sweep.</strong></p><p>Spend one day a month doing a total clean sweep in your office. Put files and supplies back where they belong.</p><p>Clean out desk drawers and file cabinets and shred papers that you don’t need if they contain personal information.</p><p>Computers are the lifeline of an office. Use canned air to dust weekly and screen cleaners to keep your screen in tip-top shape.</p><p>Install and use anti-virus software and system utilities to keep your computer running well and backup regularly.</p><p>If you need some support being accountable to keeping your office organized, come over to and join us for weekly co-working sessions and accountability.</p><p><em>Originally published at </em><a href="https://www.yourvirtualadminexpert.com/post/turn-your-office-into-a-haven-for-productivity"><em>https://www.yourvirtualadminexpert.com</em></a><em> on April 1, 2021.</em></p><img src="https://medium.com/_/stat?event=post.clientViewed&referrerSource=full_rss&postId=9851c0757ce2" width="1" height="1" alt="">]]></content:encoded>
        </item>
        <item>
            <title><![CDATA[Real Growth Requires You To Step Out Of Your Comfort Zone]]></title>
            <link>https://youradminexpert.medium.com/real-growth-requires-you-to-step-out-of-your-comfort-zone-28a207599167?source=rss-f6227b0398d8------2</link>
            <guid isPermaLink="false">https://medium.com/p/28a207599167</guid>
            <dc:creator><![CDATA[Gwendolyn Young]]></dc:creator>
            <pubDate>Mon, 15 Mar 2021 19:02:19 GMT</pubDate>
            <atom:updated>2021-03-15T19:04:21.320Z</atom:updated>
            <content:encoded><![CDATA[<p>Can you think back on a time of real growth, be it in business, in your personal life, or anywhere else?</p><figure><img alt="" src="https://cdn-images-1.medium.com/max/1024/1*71Up6CX6mgal7hZZCD-tlg.jpeg" /></figure><p>More than likely, you had to step out of your comfort zone for that growth to happen. Yes, we can make progress by doing what we’ve always done, but it will be slow and more importantly, by staying within your comfort zone, you are limiting your potential growth. It’s when we step out of that zone, try something new, take a bit of a risk, and allow for personal and professional growth that we start to see big changes for the better.</p><p>Let’s say your goal is to grow your reach and get out in front of a larger audience. What you’ve done so far, and what feels comfortable is writing a blog post once a week and then sharing it on social media. Yes, some readers will find you. Yes, if you double or triple your efforts, publishing more posts per week and sharing more often across all your social media accounts, you will see some growth and engagement. But you’re still staying in your comfort zone.</p><p>What if instead:</p><ul><li>you took the time to write a guest blog post for someone else’s blog with a bigger reach.</li><li>you sat down and recorded a fun and informational video that you can then share on YouTube, embed in a blog post, and of course share via your favorite social media outlets.</li><li>you used the time to set up and test a Facebook ad that continually sends new leads into your funnel.</li></ul><p>If those things are new to you, that may seem like a pretty scary proposition. But getting uncomfortable and doing it anyway can have some huge rewards.</p><p>Writing and submitting the guest blog post can give you a lot of added exposure by allowing you to get in front of an established audience. It also gives you the chance to start a relationship with a fellow online business owner that may lead to all sorts of other opportunities and collaborations.</p><p>Recording a series of videos gives you the opportunity to reach a completely different subset of your target audience. There are plenty of people who prefer video content to written posts and articles. There are people who spend hours each day watching YouTube videos who would never stumble across you and your blog otherwise.</p><p>Spending money on paid ads can sound like a scary proposition, but once you crack it and find something that converts well for you, you will get a steady stream of new leads in front of you without any added work.</p><p>There’s something else I want to mention, just in case I don’t have you convinced yet that getting out of your comfort zone is something you should be doing regularly. <strong><em>You won’t stay uncomfortable for very long. </em></strong>After recording those first few videos, submitting a couple of blog posts, and spending those first few dollars on ads, you start to get comfortable with the process. Before you know it, they become second nature and yet another tool in your virtual tool belt. Once that happens, you know it’s time to explore some other marketing strategies and ideas.</p><p>If you need some support and you’ve been looking for an online business manager to help you with quarterly planning, annual planning, tracking metrics, and/or coming up with ideas on how you can get out of your comfort zone, <a href="https://calendly.com/youradminexpert/discovery-call?month=2021-01">click here</a> and let’s connect.</p><p>Gwendolyn is a highly sought after organizational, communications and administrative expert. She is a huge fan of structure, systems, and processes and loves helping her clients implement these in their businesses to make their lives easier and their businesses run smoother, scale faster, and profit quicker.</p><p>She has been honored as one of the Influential Women in Business by the Daily Herald Business Ledger in partnership with the National Association of Women Business Owners — Chicago Chapter and the Women’s Innovation Network.</p><p>Gwendolyn holds a Masters of Organizational Leadership from Lewis University and loves serving entrepreneurs, influencers, and professionals like you. Gwendolyn oversees the backend operations for clients, helps with strategic planning, quality assurance, and supervision of teams.</p><h3>Published By</h3><p><em>Originally published at </em><a href="https://www.linkedin.com/pulse/real-growth-requires-you-step-out-your-comfort-zone-young/"><em>https://www.linkedin.com</em></a><em>.</em></p><img src="https://medium.com/_/stat?event=post.clientViewed&referrerSource=full_rss&postId=28a207599167" width="1" height="1" alt="">]]></content:encoded>
        </item>
        <item>
            <title><![CDATA[You Have To Know Where You’re At Right Now To Measure Growth & Figure Out What You Should Be…]]></title>
            <link>https://youradminexpert.medium.com/you-have-to-know-where-youre-at-right-now-to-measure-growth-figure-out-what-you-should-be-80219a784f18?source=rss-f6227b0398d8------2</link>
            <guid isPermaLink="false">https://medium.com/p/80219a784f18</guid>
            <dc:creator><![CDATA[Gwendolyn Young]]></dc:creator>
            <pubDate>Mon, 01 Feb 2021 14:21:32 GMT</pubDate>
            <atom:updated>2021-02-01T14:27:23.618Z</atom:updated>
            <content:encoded><![CDATA[<h3>You Have To Know Where You’re At Right Now To Measure Growth &amp; Figure Out What You Should Be Working On</h3><figure><img alt="" src="https://cdn-images-1.medium.com/max/1024/0*odU36RM8xTBiHN0m" /></figure><p>Are you a coach, consultant or professional service provider ready to take your business to the next level and watch some explosive growth unfold over the coming months? Great. Before you start to plot and plan what you want to do to make that happen, it’s important to stop and look at where you’re at right now.</p><p><strong><em>Business planning for future success is all about data. </em></strong>You can work most efficiently and spend your time and money most effectively if you know exactly where you are starting from. By recording data, you can start to see what’s working, what isn’t, and what trends are starting to play out. And it all starts with recording where you’re at right now.</p><p>Let’s take a look at some of the things you want to record. First things first, decide how you want to record this information. You can write it down by hand in a notebook, open up a word or Google doc to do it digitally, or use a spreadsheet. I prefer a spreadsheet because I have the option to have it calculate fun additional information like weekly and monthly averages and even map it all out in graphics to help me get a clearer picture.</p><p><strong>What to Record</strong></p><p><strong>Traffic</strong> — To grow you need to expand your reach. That means getting more traffic, but also engaging the people that come to your site by encouraging them to click around and read more. Good things to keep track of are:</p><ul><li>total visitors</li><li>unique visitors</li><li>bounce rate</li><li>where the traffic is coming from</li></ul><p><strong>List / Subscribers</strong> — Your next goal is always to get these people on your list. Here you want to track:</p><ul><li>total number of subscribers</li><li>conversion rates for each of your opt-in forms and pages</li><li>open rates for your emails</li></ul><p>As you start to collect and review this data regularly, you’ll get a much better picture of your subscribers.</p><p><strong>Clients </strong>— Subscribers are great, clients are better. Start by keeping track of how many:</p><ul><li>total clients</li><li>purchases per month</li><li>Total lifetime value of your average customer/client</li></ul><p>Client lifetime value is how much money a customer will bring your brand throughout their entire time as a paying client. This helps you to understand where you should focus your marketing efforts and how much should be spent on retaining clients vs acquiring new clients.</p><p><strong><em>Income &amp; Expenses</em></strong> — Last but not least, look at your bottom line. This is your typical accounting data. You want to keep track of:</p><ul><li>your income</li><li>your expenses</li><li>your expenses by line item</li></ul><p>With these sets of numbers, you can easily calculate your overall profit and quickly see where expenses might be increasing. I find it helpful to look at profit for the month, but track income on a daily basis and expenses on a monthly basis.</p><p>Yes, you can look at most of this data in various different places like Google Analytics, your shopping cart, and your autoresponder service for example, but it’s important to have it all in one place. This makes it much easier to connect the dots and see the relationships between the different sets of numbers. So having a Key Performance Indicator Dashboard is important.</p><p>Now that you have your initial data collection set up, make it a habit to update the numbers regularly so you can see what’s working, what isn’t, and how much you’re growing as you move through the coming months and years.</p><p>If you need some support and you’ve been looking for an online business manager to help you with quarterly planning, annual planning, or tracking metrics, <a href="https://calendly.com/youradminexpert/discovery-call?month=2021-01">click here</a> and let’s connect.</p><p>Gwendolyn is a highly sought after organizational, communications and administrative expert. She is a huge fan of structure, systems, and processes and loves helping her clients implement these in their businesses to make their lives easier and their businesses run smoother, scale faster, and profit quicker.</p><p>She has been honored as one of the Influential Women in Business by the Daily Herald Business Ledger in partnership with the National Association of Women Business Owners — Chicago Chapter and the Women’s Innovation Network.</p><p>Gwendolyn holds a Masters of Organizational Leadership from Lewis University and loves serving entrepreneurs, influencers, and professionals like you. Gwendolyn oversees the backend operations for clients, helps with strategic planning, quality assurance, and supervision of teams.</p><h3>Published By</h3><p><em>Originally published at </em><a href="https://www.linkedin.com/pulse/you-have-know-where-youre-right-now-measure-growth-figure-young"><em>https://www.linkedin.com</em></a><em>.</em></p><img src="https://medium.com/_/stat?event=post.clientViewed&referrerSource=full_rss&postId=80219a784f18" width="1" height="1" alt="">]]></content:encoded>
        </item>
        <item>
            <title><![CDATA[Creating Effective Focus]]></title>
            <link>https://youradminexpert.medium.com/creating-effective-focus-cb741a65662b?source=rss-f6227b0398d8------2</link>
            <guid isPermaLink="false">https://medium.com/p/cb741a65662b</guid>
            <dc:creator><![CDATA[Gwendolyn Young]]></dc:creator>
            <pubDate>Fri, 01 Jan 2021 19:02:09 GMT</pubDate>
            <atom:updated>2021-01-01T23:34:12.678Z</atom:updated>
            <content:encoded><![CDATA[<p>Are you an entrepreneur? More importantly, do you ever wish that you weren’t? Entrepreneurs are a special breed. They have an extraordinary capacity to dream and dream big. Not everyone has what it takes to be an entrepreneur; it takes determination, vision, enormous energy and creativity, as well as lots of patience. It’s not easy and it takes discipline to have the right kind of focus in entrepreneurship. There are two kinds of energy in business, unfocused and focused.One kind tangles you up in knots and the other moves you forward.</p><figure><img alt="" src="https://cdn-images-1.medium.com/max/1000/0*Se5-bjEgnXnHqqxJ.jpg" /></figure><p>When you think about focus, you probably think thoughts like, <em>“I should have more focus”</em> or <em>“I need to learn how to focus.”</em> In business, it’s important to be able to focus effectively and switch your focus as the need arises. If you are having difficulty, ineffective focus may be the culprit. What is ineffective focus? Ineffective focus occurs when you focus on the wrong things. It’s easy to focus on what isn’t working, what we don’t have, and what’s not right.The result is often more things that don’t work. When you get into a negative rut, you tend to see only the negatives. You lose sight of your successes and the positive things. When you focus on your successes, you can then go ahead and create them again. When you think about your problems, they expand.</p><p>Now that you know what ineffective focus is, let’s look at effective focus. Effective focus produces results and it produces rewards.</p><p>When you don’t have focus in business, you are scattered. Your attention is diverted in too many directions and you won’t be able to succeed in all areas all at once. It’s like juggling too many balls in the air and not being able to keep them all airborne at the same time.</p><p>As you can see, there’s more to focus than meets the eye. Having strategies that help you get and maintain focus is an integral part of any business. If you’re having trouble staying focused, we’d love to have you in . Visit <a href="http://thegenius-zone.com/">http://thegenius-zone.com/ </a>to learn more and get the help with accountability that you need.</p><p><em>Originally published at </em><a href="https://www.yourvirtualadminexpert.com/post/creating-effective-focus"><em>https://www.yourvirtualadminexpert.com</em></a><em> on January 1, 2021.</em></p><img src="https://medium.com/_/stat?event=post.clientViewed&referrerSource=full_rss&postId=cb741a65662b" width="1" height="1" alt="">]]></content:encoded>
        </item>
    </channel>
</rss>