Important:
If you're signed in with a school account and are under 18, you can’t use any AI features in Workspace Studio. If a flow containing AI steps is shared with you, those steps will be removed when you open the flow.
To quickly create a flow, describe the tasks you want to automate and let Gemini build it for you.
For the best results, be specific in your description. Make sure to include:
- When the flow should start
- Which apps to use
- What steps the flow should take
To create a flow with Gemini AI:
- On your computer, go to https://studio.workspace.google.com.
- In the "Describe a task for Gemini" box, enter a detailed description of what you want the flow to do.
- Good example: "Notify me in Google Chat whenever I get an email from person@example.com"
- Bad example: "Handle emails from person@example.com."
- Click Create.
- Gemini generates the steps for your flow.
- Review each step to make sure it's correct.
- You can edit, reorder, delete, or add new steps.
- Gemini generates the steps for your flow.
- If a step needs info from a previous step, such as an email's subject line, add a variable. Learn how to use variables to pass data in your flow.
- Optional: Before you turn on your flow, to make sure it works properly, click Test run
Start.
- This runs the flow immediately so you can verify the output.
- If everything works fine, you get a “Run Completed” message.
- After you complete your edits, click Turn on.