Merge duplicate rows in Excel
Combine similar rows into one by key columns
With Merge Duplicates Wizard for Excel, you can quickly combine duplicate rows into one without losing any data. Just specify one or more key columns, select the delimiter of your choosing, and have unique entries concatenated in appropriate cells.
Free downloadincluded in Ablebits Ultimate Suite
- For desktop Excel included in Microsoft 365
and Excel 2024 – 2016 - .exe setup, signed with Extended Validation
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For Microsoft Excel 365, 2024 – 2016
Combine duplicate rows by key columns
Select any columns as unique identifiers to merge duplicates in your Excel worksheet.
Select the delimiters for the merged values
The merged values can be separated by semicolon, comma, space, line break, or any other symbol of your choice.
Sort merged values
To get the merged values sorted, opt for the corresponding option.
Merge only unique values
Delete duplicate values and skip empty cells to get a clear worksheet without any repeated entries.
Choose different delimiters for each column
Pick one of the predefined delimiters or insert yours to separate the values differently in each column.
Keep values from unprocessed columns
You can include values from the unprocessed columns to the result table.
Create and use your own scenarios
Allow the tool to record your actions and save them as a scenario to reduce the number of clicks to a minimum.
How to merge duplicate rows in Excel
Merge duplicate rows in 3 short steps
Combine the repeated values simply and quickly
with merged duplicates
Frequently asked questions
What is Merge Duplicates Wizard and what do I need it for?
Merge Duplicates Wizard is an add-in that helps to combine duplicate rows in Excel according to the key values in the columns you select.
How does Merge Duplicates Wizard work?
There are three steps to group your duplicates with Merge Duplicates Wizard:
- Select the table
- Choose any columns that will be checked for duplicate entries
- Indicate columns with the values to merge, set delimiters, and click on the Finish button
Find a more detailed description here.
Does it work for data organized in columns?
Yes, Merge Duplicates Wizard works with only column-organized datasets.
Does the add-in offer any delimiters for merged values?
Yes, you may choose to separate your merged values with semicolon, comma, space, line break, or any other delimiter of your choice.
Can I choose different delimiters for each column?
Yes, you will have opportunity to select a delimiter for each column.
I would like to see only unique values in my resulting table, is it possible?
Yes, to avoid combining repeated values, tick the checkbox Delete duplicate values
Can I sort the merged values?
Yes, if you tick the corresponding box on the Step 3. But please note that the add-in sorts merged values as text strings.
Can I add values from other columns to the result table?
If you don't want the add-in to process some of the columns your range contains but want to see their first or last row values in the resulting table, pick the option of interest from the drop-down menu next to For unprocessed columns
I usually work with the same tables and choose the same options when using the tool. Is it possible to automate the process?
Sure. You just need to create a scenario. For detailed information on how to do that, visit this help page.
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System requirements
Microsoft Excel- Excel included in Microsoft 365 (formerly Office 365)
- Excel 2024
- Excel 2021
- Excel 2019
- Excel 2016
- Note! Office Insider is not supported
Windows- Windows 11 on PCs (x86)
- Windows 11 on Copilot+ PCs (x86 and ARM)
- Windows 11 on Macs (Parallels, Intel and Apple M)
- Windows 10
- Note! Windows Insider is not supported
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