Launched in 1983, Microsoft Word is a widely used word processor known for its features and user-friendly interface. Using shortcuts in Word boosts efficiency, accuracy, and speed by reducing repetitive tasks and errors.
Steps to Determine Your Document’s Readability Statistics
Readability Statistics is a number that determines the complexity of your writing. The Flesch Reading Ease test in MS Word calculates your score on a 100-point scale in order to decide the reading level of your text. The suggested score is above 60.
Follow the steps below to activate this feature:
Step 1: Open Microsoft Word
Step 2: Select Options under the File tab and Choose Proofing
Step 3: Check the box for Check grammar and spelling under the heading.
Step 4: Also check the box for Show Readability Statistics.
In order to check this feature for a certain file, open the particular file and then press F7 or click on Review followed by selecting the Spelling and Grammar option.
Steps to Generate Lorem Ipsum Random Text to Your Document
Lorem Ipsum Random Text is a feature in MS Word that can be used to insert random text as a filler. You can also customize the number of paragraphs and sentences.
Follow the below steps to generate Lorem Ipsum random text:
- Type: =lorem (P, S) (P is the number of paragraphs you require and S is sentences per paragraph.).
- Save and enter the variables P and S to generate the text.
OR - Use the equation =rand (P,S) for primary source material as Office documentation "gobbledygook".
Steps to Highlight a Sentence With a Click
Microsoft Word allows you to highlight specific text, emphasizing important sentences or paragraphs for easier review. This feature enhances content management and supports effective emphasis and strategic manipulation of text.
Follow the instructions below to highlight the text:
- Press Ctrl + Click (mouse) to highlight an entire sentence.
- For a Mac user press the Command key and click on the beginning of the sentence.
Steps to Insert Date and Time that Updates Automatically in Your Document
Microsoft Word allows you to add Date and Time in your document. Additionally, it can also be inserted such that it is automatically updated.
Follow these steps to insert Auto updated date and time:
Step 1: Select the Date and Time option in the Text Group under the Insert Tab.
Step 2: The Date and Time dialog box appears, choose any one of the format options according to your liking.
Step 3: Check the box for Update automatically.
Step 4: The date will be entered and will be updated automatically.
Steps to Replace Invisible Characters and Formatting
You can use the Find and Replace feature for replacing hidden characters in a document by following the below steps:
Step 1: Select the Replace option from the Editing group under the Home tab.
Step 2: Click on the More and Select Button
Step 3: Click on the "Special" button, and subsequently choose the distinctive character. Place the cursor within the "Replace with" text box.
Step 4: Choose the special character you desire to replace with a textbox from the special button.
Step 5: Make certain that you Select All options from the search list box. Choose Up or Down from the search box.
Step 6: The Find Next option can help you verify all the replacements one by one.
Step 7: Then use Replace to replace the text and Find Next to skip to the next search occurrence.
Step 8: You can also select the Replace All option to replace all the events. A dialog box appears showing all the replacements.
Step 9: Press OK button to close the dialog box and then press Close to end the session.
Hidden Characters Visible
Follow the below steps to make all the invisible marks visible:
- As a Windows user hold down Ctrl + Shift-8.
- For Mac press Command-8.
Steps to Insert Complex Math Equations
Step 1: In order to insert complex equations in your Word document select the equations option in the insert tab.
Step 2: Then choose the equation you desire to add to your document. Once your equation is inserted, you can replace the variables with numbers.
Get Rid of Unwanted Formatting
Hold down Ctrl + Space or use the Clear All Formatting button to get rid of all the formatting of the selected text.
Protect Your Document
Follow the below steps to encrypt your writing and protect your file:
Step 1: Click on the File tab followed by the Info option.
Step 2: Then, select Protect Document.
Step 3: You can select any of the options including Restrict Editing, encrypt with Password, or Restrict Access from the drop-down menu.
Removing the Toolbar
You can make the toolbar temporarily disappear by holding down Ctrl + F1 and holding down the same keys again to make it reappear.
Using “Tell Me What To Do’’
This feature is designed to help users save time and find specific commands and actions within Microsoft Word without having to navigate through menus and ribbons manually. It allows you to type words and phrases in the text field about your purpose and then assists you in performing and executing those actions by providing suggestions.
Smart Lookup
This feature can be used in Microsoft Word to understand the selected text better without switching to a web browser. It saves you the time to move to a browser in order to perform a search and enhances the quality of your work.
Step: Highlight the text followed by right-clicking and then selecting the Smart Lookup option.
Deleting Words With One Key Press
If you want to delete a huge portion of data, you can use Ctrl + Backspace which helps you delete one word rather than a single character.
Add Links to Your Document
You can use the shortcut Ctrl + K to quickly add links to your work.