Here's how you can effectively prioritize and delegate tasks when problem solving.

Importance vs. Urgency: Use a framework like the Eisenhower Matrix to categorize tasks. This separates tasks into urgent/important (Do First), important/not urgent (Schedule), urgent/not important (Delegate), and not urgent/not important (Eliminate). Prioritize ruthlessly: Urgent & important tasks (like fixing a crash) come first. Less urgent but still important tasks get scheduled. Delegate anything urgent but not needing your expertise (data collection). Ditch unimportant tasks. Empower your team: Break down the problem. Can someone's skills (like coding) solve a piece? Delegate tasks that match strengths. Clearly explain the task, goal & deadline. Trust them, but track progress and offer help (and don't micromanage the team).

When facing a security breach during an audit, I immediately contain the threat by isolating systems and revoking access while assessing severity. Critical issues become top priority, while less urgent matters are scheduled. I delegate routine tasks to maintain workflow and communicate adjustments clearly. Using automation tools preserves productivity during the response. After resolution, I conduct a review to refine our incident response process, ensuring future emergencies are handled without neglecting regular operations. This balanced approach maintains security and productivity.

To effectively prioritize and delegate tasks when problem solving, I follow these steps: Assess the Urgency and Impact: First, I evaluate all tasks based on their urgency and potential impact on the solution. Break Down the Problem: I break the larger problem into smaller, manageable tasks. This makes it easier to identify which tasks are most critical and which can be delegated. Leverage Team Strengths: I assign tasks based on team members’ strengths and expertise. Set Clear Expectations: This reduces confusion and keeps everyone aligned. Monitor Progress, But Don’t Micromanage: While I trust the team to complete the delegated tasks, I regularly check in to provide support, address any issues, and keep everything on track.

**Dica: Utilize a Matriz de Eisenhower** A Matriz de Eisenhower é uma ferramenta simples e eficaz para ajudar a priorizar tarefas com base em sua urgência e importância. Aqui está como você pode usá-la: 1. **Divida suas tarefas em quatro quadrantes:** - **Urgente e Importante:** Tarefas que precisam ser feitas imediatamente. Priorize essas tarefas e execute-as primeiro.

Na minha experiência, a delegação eficaz vai muito além da organização de tarefas — ela depende diretamente da maturidade emocional da equipe. Habilidades como escuta ativa, empatia e adaptabilidade fazem toda a diferença na forma como os desafios são compreendidos e resolvidos. Quando essas soft skills estão bem desenvolvidas, o time se torna mais autônomo, proativo e colaborativo, o que torna o processo de priorização e resolução de problemas muito mais fluido e estratégico.

Ah, the sweet symphony of prioritization and delegation! Start by identifying the root cause — don’t just swat the symptom flies. Break the problem into bite-sized chunks. Use the Eisenhower Matrix (urgent vs. important) to prioritize. Delegate tasks that are repetitive, time-consuming, or require specific expertise — play to your team’s strengths like a good conductor. Communicate clearly: what, why, by when. And remember, delegation isn't dumping — it’s empowering! Keep tabs without micromanaging. Think of yourself as Iron Man — strategy is yours, but the Avengers (your team) handle the action. Pro tip: "What gets measured gets managed" – Peter Drucker.

La evaluación de las urgencias tiene a ser un proceso subjetivo, especialmente cuando dicha situación ha sido notificado con anticipación para que las mismas no ocurrieran. También dependerá quien o que define la "urgencia", porque para lo que una gerencia puede que sea urgente, para otra gerencia diferente puede que no lo sea. De esto es la importancia de definir los criterios de urgencia. Algunas ejemplos podrían ser: - Riesgo a la salud de un colaborador - Riesgo a incurrir en una sanción legal. - Riesgo a una parada de producción.

It's important to understand the difference between what is urgent and what is truly important. Some things scream for our attention and feel urgent, yet they aren't necessarily important. The tyranny of the urgent can wear you down in leadership and even distract you from your real purpose. That's why it's crucial to learn how to identify which tasks are truly worth your time—and which ones aren’t. Delegate the rest so you can focus more on your calling and core assignment. Personally, I write down all the tasks I need to do each day. Then I go back and select just three that are absolute must-dos. These become my "big rocks"—the top priorities I focus on first.

It is also important to identify if you can create systems that can turn ugent tasks into not urgent, or have less urgent tasks come your way

With 27 years in hospitality, I excel at recognizing each team member’s unique strengths. By aligning roles with individual talents, I foster ownership and motivation, ensuring high-quality service and efficient problem-solving in every operation.

Entender os pontos fortes de cada membro da sua equipe ajudar a mapear quem pode desempenhar determinado papel, ou atuar em determinada atividade. Esse mapeamento garantirá entregas com mais qualidade e velocidade. Por isso, entender cada indivíduo e seus pontos de destaque é bom para o indivíduo, bom para o time e por consequência bom para a liderança.

El Líder de área debe conocer a su equipo y las fortalezas que este tiene. Esto permite sacar mayor provecho a su recurso humano y poder hacerle frente a las situaciones del día a día que puedan presentarse. Una forma sencilla de identificar las fortalezas es respondiendo: "en que nos destacamos?" " Cuáles son las actividades que más rápido concluimos?" "Que es lo que más disfruta mi equipo durante la jornada?".

2. Align Tasks with Ownership, Not Just Role Delegation shouldn't be just about offloading. It's more effective to assign tasks based on who has the most context, motivation, or past experience—regardless of job title.

Sempre procuro conhecer minha equipe, a forma, conhecimento, família, experiência, pontos fortes, postos a desenvolver para poder direcionar melhor na posição e nos desafios diários. Avalio os objetivos de cada uma para o futuro e crio as metas para cada um no decorrer da jornada. Importante uma comunicação clara e conversas periódicas para alinhamento das entregas e resultados, tanto nas habilidades quanto nas competências.

Une des choses que j'ai toujours apprécié de l'agilité c'est la sélection des tâches par l'équipe qui est souvent renforcée par une collégialité entre les membres de l'équipe qui se soutiendront au besoin pour aider à l'autonomisation de tous les membres.

Your goals MUST be SMART—always keep that in mind. SMART goals are specific, measurable, achievable, relevant, and time-bound, which makes them easier to evaluate and track. Wherever possible, assign a number or clear metric to each goal. Just as important as setting clear goals is communicating them effectively to your team. That’s why staying in touch is vital—through meetings, emails, calls, follow-ups, and even reward systems. You can also leverage CRM tools to delegate tasks, lead more efficiently, and monitor progress. However, even with the best technology, never underestimate the power of personal leadership. It still makes all the difference.

I believe in setting SMART goals—clear, measurable, and time-bound objectives. This clarity keeps my teams focused, aligned, and accountable, driving consistent results and supporting our shared vision for excellence

Vale la pena destacar que definir los objetivos en cada proyecto es crucial para alcanzar los resultados esperados y definir los recursos a utilizar. Una herramienta que suelo usar son los Diagramas de Gantt, estos ayudan de plasmar las actividades, el tiempo requerido para cada actividad, y las fechas de inicio y culminación del proyecto.

3. Clarify the “Why” Behind Each Task People commit more when they understand the purpose. Even small tasks gain meaning when you connect them to the bigger picture or problem-solving outcome.

Setting a goal establishes a clear pathway for the team, but it must be communicated effectively. Providing background and objectives helps everyone understand the importance of their contributions. Clearly defined assignments foster responsibility. Implementing checkpoints ensures progress aligns with the goals. Regular meetings keep timelines updated and reinforce that everyone is involved. Finally, maintain neutrality while emphasizing the urgency of deadlines and the consequences of not meeting goals. This balance motivates the team and ensures accountability.

Open communication is central to my leadership. I encourage honest, two-way dialogue to address challenges early, share progress, and provide support, ensuring everyone feels valued and projects stay on track

A comunicação é o veículo pelo qual é possível conectar a visão com o resultado real da equipe. Faça isso buscando ser claro e prático.

A comunicação é o veículo pelo qual é possível conectar a visão com o resultado real da equipe. Faça isso buscando ser claro e prático.

A ideia de que a comunicação aberta é a “espinha dorsal” indica que ela deve ser tratada como prioridade — não apenas como um complemento. Alguns pontos podem ser considerados: Canais de comunicação Crie e mantenha canais eficientes (como reuniões regulares, chats, ferramentas de acompanhamento de tarefas) para que a equipe se sinta confortável em compartilhar atualizações e dúvidas. Monitoramento e suporte A importância de manter o diálogo contínuo para identificar problemas e oferecer ajuda quando necessário. Diálogo bidirecional Falar da importância de ouvir ativamente, não apenas dar ordens ou comunicar decisões.

A comunicação é o veículo pelo qual é possível conectar a visão com o resultado real da equipe. Faça isso buscando ser claro e prático.

A comunicação é o veículo pelo qual é possível conectar a visão com o resultado real da equipe. Faça isso buscando ser claro e prático.

Communication (either in crisis or problem-solving) is a must in everybody's toolkit. MAKE IT EASY 1. Listen more than speak. 2. Don't overcomplicate it with buzzwords. 3. Assertiveness does not mean aggressiveness. 4. Always focus on the outcome. 5. Adapt the message, channels, and tools to the other.

4. Use Check-ins, Not Checklists Following up isn’t micromanagement—it’s about removing blockers and realigning if priorities shift. Brief, structured check-ins keep momentum high without adding overhead.

É essencial ter pontos focais específicos de cada tema para comunicação da equipe para que a informação, na hora da urgência, não se perca. No cenário com um time multigeracional, é indispensável que sejam acordados e referendados os tipos e canais de comunicação a serem utilizados, pois para a Geração X o melhor canal pode ser o email e para a Geração Z, o WhatsApp. As lideranças devem se sensibilizar para este tipo de movimento de mudança do padrão de comunicação nas equipes a fim de evitar retrabalho e problemas de gestão de informações.

Monitoring progress after delegating tasks is essential for effective problem-solving. From my experience leading university projects , I've found that regular check-ins help me stay informed about the project's status and address any roadblocks promptly. By providing support without micromanaging and offering constructive feedback, I can motivate my team and ensure tasks are progressing smoothly. This approach fosters open communication and adaptability, leading to better outcomes and a more productive team environment.

Lo que no se mide, no se controla... Cada actividad debe tener al menos un responsable y corresponder a un proceso o proyecto mayor que aporte valor a la misión de la organización.

I monitor progress through regular check-ins, offering guidance without micromanaging. This approach keeps me informed, helps resolve issues promptly, and motivates my team to deliver their best work

5. Build in Flexibility from the Start Problems evolve, and your plan should too. Empower your team to flag misalignments early and suggest course corrections, rather than waiting for a crisis.

Instead of top-down control, teams need a setup where they can self-organize and support each other. 👉 With simple tools like daily stand-ups, progress becomes visible, blockers surface early – and often get solved directly within the team. What matters most: creating a safe space where mistakes are part of learning, not something to fear. 💡 Progress thrives on trust, not control. Scrum elements help make that trust measurable.

Ser flexível é primordial, assim você consegue resolver problemas antes que cresçam . Profissionais sem plano de contingência é que nem ter um carro e não ter seguro contra roubo. Todo projeto precisa de um plano B e tudo mapeado para que você possa resolver de forma planejada e com maior segurança de dar certo

Flexibility is key in hospitality. I adapt quickly to changing priorities and unforeseen challenges, reassessing and redelegating as needed to maintain momentum and deliver exceptional guest experiences

Je commence toujours par clarifier les priorités : ce qui compte vraiment, c’est ce qui fait la différence sur vos résultats à très court terme. Ensuite, place à l’action : chaque tâche trouve sa place, chaque talent son terrain de jeu. Il faut délèguer en confiance, avec des outils digitaux qui fluidifient la communication et boostent la productivité. Résultat : moins de stress, plus d’impact, et une équipe qui avance ensemble vers le même objectif. Envie d’en discuter autour d’un café virtuel  ? ☕ Boostez votre organisation, simplifiez votre quotidien, et faites décoller vos projets. #Productivité #Management #TransformationDigitale @Cyrillebersot

La administración debe ser maleable, no rígida. Tener en cuenta que hay variables que no podemos controlar, y otra ni siquiera predecir, debemos estar abiertos al cambio...

6. Recognize Contributions in Real Time Solving problems is a team sport. Regularly acknowledge progress, big or small—it helps reinforce a culture of trust, accountability, and collaboration.

Flexibility is essential in project leadership. In both military and nonprofit roles, I’ve learned that rigid plans can break under pressure. I’ve led teams through shifting priorities by reassessing urgency, redistributing tasks, and keeping communication clear. Adaptive leaders maintain momentum by focusing less on sticking to the original plan and more on achieving the mission—whatever curveballs come our way.

My leadership blends tradition with innovation. I empower teams, nurture talent, and continuously seek inspiration from Singapore’s vibrant culinary scene to elevate every dining experience

Ask for feedback. As a leader is important to know what your team thinks of your skills and how you handle situations. Feedback and constructive criticism can help you improve.

“Cuando se identifica conscientemente lo urgente de lo no urgente, y lo importante de lo no importante, se prioriza con claridad. Delegar de forma efectiva permite enfocarse en lo esencial sin agotarse. Así, se resuelven problemas con mayor equilibrio y los resultados son más satisfactorios tanto para la persona como para el equipo.”