PRIMAVERA

Name: Ahmed Gamal Ibrahim Saber

Supervisor

DR: Haitham Abd-Elsamad

Content

1- Introduction .
2- What is primavera.
3- How to use primavera in project management.
4- References.
 Introduction

Primavera is an enterprise project portfolio management software. As of 2008 Primavera

Systems supported long-established products - P3 and Sure-Trak - and the newer P6
version. The long-standing P3 product in its various forms was used by 25% of the heavy
construction industry, its predominant customer base; the next most popular software
was used by 11%. Nearly 40% of general contractors with an annual revenue of $5M to
$10M used Primavera P3. In comparison, the P6 version did not register in a CFMA 2008
survey of the United States construction industry. The P3 version to P6 version change is
based in a move from DOS-type shortcut keys to mouse-based icons. Thus a software
application that was once very fast to use but grounded in shortcut functions (which
some users found difficult to master) moved to a mouse-based application that is quick
to learn but once mastered never achieves the same speed of use. The Primavera
Project Planner DOS core launched in 1983[ and the P3 Windows interface launched in
1994.
After a 27-year version life, Oracle ceased sales of the P3 and SureTrak versions on
December 31, 2010.
In 2012, Primavera P6 EPPM Upgrade Release 8.2 added capabilities for governance,
project-team participation, and project visibility. Mobile PPM was introduced through
Primavera’s P6 Team Member for iPhone and Team Member Web Interface, to
streamline communications between project team members in the field and in the
office. In addition, Primavera P6 Analytics Release 2.0 gained new enterprise-reporting
tools and dashboards for monitoring and analyzing performance data,
including geospatial analysis. Organizations could also investigate comparative trends
and cause-and-effect in multiple projects with Primavera Contract Management Release
14 as it included the report-writing capabilities of Oracle Business Intelligence Publisher.
In April 2013, Oracle Corporation announced the release of version 8.4 of Primavera P6
Enterprise Project Portfolio Management This version incorporated material from
Oracle's acquisitions of Skire and Instantis in 2012.
Primavera has been targeted by extortionists as a way to efficiently compromise digital
business assets through fixable software security flaws, leading to a higher return in the
usage of ransomware. A security patch is available for most of such exploits.
 What is primavera.

What is Primavera P6?

In today’s challenging business environment the number of large and sophisticated
projects are increasing. The main problem is most of the projects are out of control and
project managers can not plan, manage and track their complex projects effectively.
Many professionals in the project management field have general information about
the planning and scheduling software tools. Especially project managers, planning
engineers, and schedulers are using some of them to keep their projects on track.
Softwares like Oracle Primavera P6 and Microsoft Project support planning, scheduling,
project management and decision making processes to ensure the project stays on
track. Beginners in the project management field always try to understand the main
functions of P6 and other similar software.

What is Oracle Primavera P6 EPPM?

Oracle Primavera P6 is one of the most useful and effective project management
software available on the market. It is designed to plan and manage all kinds of complex
projects with satisfying each team members requirements.
This software provides all necessary tools and features which helps to manage your
projects entire life cycle. Risk management, critical path analysis, resource and cost
management are some of the basic features of this software. By the help of it,
organizations can successfully manage their projects in today’s uncertain economical
conditions.
Basically there are two versions of P6: Primavera Professional Project (PPM)
Management and Primavera Enterprise Project Portfolio Management (EPPM). Although
both versions serve the same project management purposes, there are some
differences between them. Let’s take a look at both versions of P6.

What are the benefits of Primavera P6 ?

Primavera P6 provides high-level project management solutions for your business. Many
people think that Primavera P6 is created only for scheduling purposes. It is not just a
tool for creating Gantt Charts. It provides many solutions such as cost
management, Earned Value Management, risk management, resource leveling, contract
management, and reporting.
Let’s take a glance at some of the basic features of Primavera P6.
• Scheduling: Primavera P6 involves advanced scheduling solutions. Activities can be
created under WBS (Work Breakdown Structure) levels, relationships can be established
between the activities and the critical path of the schedule can be calculated by the help
of scheduling feature.
• Resource and Cost Control Management: Resources, unit prices, and expenses can be
assigned to activities. Project budget can be tracked with the help of this feature.
Project teams can easily compare the planned and the actual status of costs and analyze
the performance of the project.
• Risk Management: It is possible to identify and prioritize risks with the help of this
feature. Risks can be assigned to activities and risk analysis can be performed for each
activity and project.
• Contract Management: Primavera P6 contract management feature provides
advanced document control solutions. It is possible to track the Requests For
Information Process, changes, issues, submittal and approvals and their impact on the
schedule with this feature.
• Reporting: Primavera P6 has advanced reporting feature that allows to use the reports
existing in the database or create custom reports for special needs.
 How to use primavera in project
management.

To understand how it works we must show an example.

Large business typically have hundreds – even thousands of projects underway at
one time to create the new products and services that build their future. These projects
cross normal business hierarchies and chains of command, making project
management an organizational – wide challenge. The pressure to complete
projects on time and within budget, and maintain a competitive edge, is driving
corporations to develop and implement project management processes. Project
management can be defined as “The manner of implementation, of expertise,
paraphernalia, knowledge and modus operandi to an extensive range of
activities for the fulfillment of prerequisite of the specific project.” A project is defined
as a temporary endeavor undertaken to create a unique product or service
(Project Management Institute, 2004). According to the Project Management Body of
Knowledge (PMBOK), a project includes the following four phases: Initiating, Planning,
Executing, Controlling and Closing”. Initiating the phase where a new project is
formally authorized. This phase links the project to the ongoing work of the
performing organization. Planning processes define and refine objectives and
select the best of the alternative courses of action to attain the objectives that
the project was undertaken to address. Executing processes coordinate people and
other resources to carry out the plan. Finally, closing processes formalize acceptance
of the project and bring it to an orderly end.

In this figure are presented the main stages of a project.

Project management provides comprehensive information on all projects in an
organization, from executive - level summaries to detailed plans by project.
Individuals across all levels of the company can analyze, record and communicate
reliable information and make timely informed decisions that support their corporate
mission . By putting the right tool in the right hands, project management enables an
organization to
 make strategic business decisions
 control the minute detail that is necessary to finish projects
 understand current resource demands, set priorities and evaluate long -
term staffing requirements
 use skilled resources effectively and productively
reorganize projects to fit shifting priorities without sacrificing quality In this paper we
present an example of using the Primavera software for managing a production
project carried out in the Poject Management laboratory of the Mechanic and
Technology Faculty, University of Piteşti
2. COMPONENTS OF PRIMAVERA
Primavera provides an integrated project management solution consisting of role-
specific tools to satisfy each team member’s needs, responsibilities, and skills. This
solution uses standard Windows interface, client/server architecture, Web-enabled
technology, stand-alone or network-based databases. The product suite consists of the
following components :Project Management Application. The Primavera project
management application enables users to track and analyze performance. It is a
multiuser, multiproject system with scheduling and resource control capabilities
supporting multitiered project hierarchies, resource scheduling with a focus on
roles and skills, recording of actual data, customizable views, and user-definable data.
Methodology Management. The Methodology Management module is a system for
authoring and storing methodologies, or project plan templates, in a central
location. Project managers can select, combine, and tailor methodologies to create
custom project plans. These customized methodologies can be imported into the
Project Management module and used as templates for new projects. Portfolio
Analysis. The Portfolio Analysis module is a reporting tool, providing senior
managers with the summary view of project data that their roles require. Timesheets
Application. The Primavera suite of products also includes a Web-based
interproject communication and timekeeping system. As a team-level tool for project
participants, it helps team numbers focus on the work at hand with a simple cross-
project to-do list of their upcoming assignments. It also provides views of project
changes and timecards for manager approval. Role-based Web Application. The role-
based Web application allows users to access project management data via the
internet. Primavera Software Development Kit. The Primavera Software
Development Kit (SDK) enables users to integrate the data in the project
management database with external databases and modules. It provides access to
the schema and to stored procedures that encapsulate business logic.

3. USING PRIMAVERA SYSTEM FOR MANAGING A

PRODUCTION PROJECT
The project concerns the implementation of the three parts constituting a product
whose operating processes are simplified in the table 1. Original duration and lag
time for the relationship are expressed in working days.

Table 1. The project activities and their original duration

The resources used for the project are shown in Figure 2.

The stages for managing the our project using the Primavera software are
1. Adding a new project to the Enterprise Project Structure (EPS);
2. Reviewing Work Breakdown Structure;
3. Define the activities, their original duration, relationships and constraints needed to
be done;
4. Defining the resources available.
Adding a new project to the Enterprise Project Structure (EPS) In the first stage is
selected a Enterprise Project Structure, in this case “Commercial, Manufacturing
and Distribution” for the new project. The next step defines the calendar the software,
Saturday and Sunday are to be not working days.
Reviewing Work Breakdown Structure A work breakdown structure (WBS) is a
hierarchical arrangement of the products and services produced during and by
project. The project is the highest level of the WBS while an individual activity required
to create a product or service in the lowest level. Each project in the enterprise
project structure (EPS) has its own WBS. When creating a project, the project
manager typically develops the WBS first, assign work products and
documents to each WBS element, and then defines activities for performing the
element’s work. For our project, the work breakdown structure is presented in figure 5.

Define the activities, their original duration, relationships and constraints needed to be
done Activities are the fundamental work elements of a project. They are the
lowest level of a WBS and, as such, are the smallest subdivision of a project
that directly concerns the module. In order to completely define a activity the
user must know the name of the activity, the original duration of activity, the
relationships between activities, the lag time for relationships and the constraints for
activities.
Using Primavera we can define the following four types of relationships. Typically
we define relationships from the predecessor to the successor activity.
Finish to start. The successor activity can begin only when the predecessor
activity completes.
Finish to finish. The finish of the successor activity depends on the finish on the
predecessor activity.
Start to start. The start of the successor activity depends on the start of the predecessor
activity.
Start to finish. The successor activity cannot finish until the predecessor activity starts.
When a successor activity cannot start or finish as soon as its predecessor starts
or finishes, we can define a lag time for the relationship. Lag is the number of time units
from the start or finish of an activity to the start or finish of its successor. Lag can be a
positive or negative value. For our project the relationship type is Finish to start
and the lag is negative. The figure 6 presents the Gantt charts with the activities for
the project. Defining the resources available. For each activity we define a resources.
Resources include the personnel and equipment that perform work an activities across
all projects. The list of resources is presented in the figure 7.
n the figure 8 we present a resource usage profile – Control Bench. After
establishing resources, they are analyzed to identify the overload, figure 8. These are
eliminated using level resources. The leveling priorities, for our project, are:
Early Start – Ascending,
Total float – Ascending,
Activity leveling priority –Ascending, figure 9.
Figure 10 presents the level of resource.
Primavera Enterprise provides several methods of distributing information, the
project team. Reporting is a key part of monitoring a project and communicating
its progress to team members. In the figure 11 is presented a lot of reports for
our project. Figure 12 presents the Report - Sorted by Total Float for project.
 References

1- https://en.wikipedia.org/wiki/
Primavera_(software)
2- https://www.projectcubicle.com/
what-is-primavera-p6/
3- https://www.oracle.com/industries/
construction-engineering/primavera-p6/
4- https://www.researchgate.net/
publication/
259753885_Project_management_using
_Primavera_for_Enterprise_System