Extension of Time Claim [Template]:

Page 1 of 4 Project Name: & Contract No: Date:

1. Executive Summary:

This Extension of Time (EoT) claim is being submitted in response to unanticipated

delays encountered during the execution of the [Project Name] EPC / construction

project. The purpose of this claim is to seek an extension of time to the project

schedule due to factors beyond the control of the contractor/consultant, impacting

the project's critical path.

2. Project Information:

2.1. Project Location & Phasing: The project is situated at [Provide Project Location

Details], and it involves distinct phases, including [Outline Phases, if applicable].

2.2. Project Scope of Works: The comprehensive scope of work encompasses

[Describe Scope of Work], including intricate details such as engineering,

procurement, and construction activities.

3. Contract Information’s:

• Contract Number: [Contract Number]

• Date: [Contract Date]

• Parties: [List Contracting Parties]

• Amendments: [Specify Any Relevant Amendments]

• Previous EoTs approved: [Specify if Any]

4. Approved Baseline Programme & Schedule Updates:

4.1. Baseline Programme:

Attached is the original project schedule [Attach Gantt Chart or Similar], meticulously
Extension of Time Claim [Template]:

Page 2 of 4 Project Name: & Contract No: Date:

outlining the planned sequence of activities.

4.2. Programme Schedule Updates:

Provide comprehensive updates to the original schedule, indicating any

modifications, delays, or adjustments made during the course of the project.

5. Contractor’s Progress:

Provide a detailed overview of the progress achieved by the contractor/consultant

before the occurrence of the alleged delay events, highlighting key milestones and

completed tasks.

6. Delay Notices and Change Order Request:

Include any early warning notices or change order requests issued or received related

to the alleged delay events, specifying their implications on the project timeline and

scope.

7. Time Bar Notice:

Address any time bar notices issued or received, explaining their impact on the claim

and any subsequent actions taken.

8. Contract Clauses Aiding the Claim:

Identify and discuss specific contract clauses that support the EoT claim, such as

• Force majeure,

• Delay in Employer’s Obligations

• Delay in Contractor’s Obligations

• Variations,

• Suspension of work, or any other relevant provisions that bolster the claim's
Extension of Time Claim [Template]:

Page 3 of 4 Project Name: & Contract No: Date:

validity. Include the relevant clauses and their applicability to the claim.

9. Claim Summary:

9.1. EOT Claim Synopsis:

Summarize the EoT claim, emphasizing the critical nature of the delays and their

impact on project completion.

9.2. Delay Events - In more detail (Reason for Delay/Extension):

Provide a comprehensive narrative detailing each delay event, specifying their

origins, causes, and repercussions on the project timeline and overall execution.

9.3. Selection of Method for Delay Analysis:

Elaborate on the sophisticated methodology employed for analyzing the delays,

including expert opinions, industry-standard practices, and any relevant tools or

software used.

9.4. Schedule Delay Analysis:

Present a meticulous analysis of the schedule delay, utilizing graphical

representations using International References such as SCL Delay and Disruption

Protocols and AACE Recommended Practices, including disruption analysis suchch as

Measured Mile approach, Earned Value Management (EVM), and other relevant

metrics to support the claim.

9.5. Concurrent Delay:

Discuss any instances of concurrent delay, elucidating their contribution to the

overall project timeline and how they have been factored into the delay analysis.

10. Mitigation Measures:

Page 4 of 4 Project Name: & Contract No: Date:

Detail the proactive measures taken to mitigate the impact of the alleged delay

events, showcasing effective project management strategies.

11. Additional Cost Incurred due to Delays:

Provide a comprehensive breakdown of the additional costs incurred due to the

delays, supported by detailed documentation, cost estimates, and financial analyses.

12. Detailed Quantification of Additional Costs:

Present the contractor/consultant's thorough assessment of the financial impact,

including a detailed cost analysis, cost tracking, and any cost-saving measures

implemented.

13. Contractor/Consultant Time Claim Conclusion:

Summarize the key findings and conclusions of the EoT claim, reinforcing the

justification for the extension of time with excusable, Non-Excusable, Compensable

and Non Compensable claims and the associated financial implications.

14. Further Action:

Outline proposed actions, resolutions, or negotiations that should follow the

submission of the EoT claim, including any recommendations for collaborative

problem-solving.

15. Appendices/ Exhibits:

Attach a comprehensive set of relevant documents, including but not limited to

correspondence, reports, meeting minutes, as-built schedules, and any other

supporting evidence that strengthens the EoT claim