(POLYTECHNIC)

DIPLOMA IN BASIC ENGINEERING

DS231270 – DIGITAL WORKPLACE SKILLS LABORATORY

REG.NO…………………………………..…

NAME……………………………………….
 SRI RANGAPOOPATHI COLLEGE OF ENGINEERING
( POLYTECHNIC )
Alampoondi-604 151 Gingee TK.

BONAFIDE CERTIFICATE
NAME :

YEAR/SEM : First / First

BRANCH : Diploma in Basic Engineering

SUBJECT WITH CODE : DS231270 – DIGITAL WORKPLACE SKILLS

REGISTER NO.

Certified that this is a bonafide record of work done by the above student in the
DS231270 – Digital Workplace Skills laboratory during the Academic year _______________

Signature of Staff in charge Head of the Department

Submitted for the Practical Examination Held On

Internal Examiner External Examiner

Ex. Page
Date Name of the Exercise MARKS SIGN
No. No.

Operating System, Browser and

1
Search Engines

2 Document Formatting

3 Mail Merge

4 Spreadsheet Creation

5 Filtering and Chart Creation

6 Creation of Presentation

7 Designing with Canva

Meetings, Mail, and Information

8
Management

9 Video Conferencing

10 Password Protection
 Exercise No. 1 Date:

OPERATING SYSTEM, BROWSER AND SEARCH ENGINES

Aim:

To study the basic navigations in Windows operating system, to use the browsers like
edge, chrome etc., and to use the search engines like Google, Bing etc.
Procedure:

a) Basic Navigations in Windows:

1. Desktop consists of background or wallpaper, shortcuts of files and folders, and a
taskbar.
2. Taskbar consists of start menu, shortcuts, date and time and some settings like
internet connection, sound volume etc.
3. Mouse pointer is used select and open a file or a folder.
 Single left click is used to select a file or a folder.
 Double left click is used to open a file or a folder.
 Single right click is used to manage the file or folder.

b) Usage of Browsers:

1. Web browser takes information from the internet by using web address and displays it
in the desktop. Some browsers are edge, chrome, firefox etc.

2. We can enter any web address to find information. For example, www.gptcsevvapet.co.in,
www.youtube.com, www.google.com.

c) Usage of Search Engines:

1. Search engine is a website that search the internet for websites on specific topics. Some
browsers are google chrome, Bing, etc.,

2. We can enter any key words to find information. For example, “Diploma job
opportunities”, “what after diploma”, “how to be a smart person”.
Execution:
Usage of Browser

Usage of Search Engines

Result:

The basic navigations in Windows operating system, the browsers like edge, chrome etc.,
and the search engines like Google, Bing etc has been successfully studied.
 ExerciseNo.2 Date: _

DOCUMENT FORMATTING

Aim:

To create a document with basic editing, formatting options, Tables, Equations,

Hyperlinks, Pictures.

Procedure:

1. Click Start > Program > Microsoft Office > Microsoft Word.
2. A blank document appears.
3. Type =rand(15) and press enter key. 15 paragraphs are generated.
4. Click Home tab. Set the font size as 12, align the text as left alignment and use
bold, italic and underline for the necessary text.
5. Click Insert > Picture, Shapes, and table and insert the table in the document.
6. Click Insert > Header & Footer > Header. Set the Name & register number as
header.
7. Click Insert > Header & Footer>Footer. Set the page number as footer.
8. Click Insert > Symbols >Equation and insert the required equations.
9. Select the text for hyperlink. Click Insert > Link. Select a required file and click
OK.
10. Click Design tab. Set water mark, page color, page border.
11. Click Page Layout > Page Setup > Margins > Custom Margins. Set the margins as 1.5 cm
(for top, bottom, left, right sides); page orientation as portrait; paper size as A4 and
columns as two.
12. After completion, save and close the document.
 Execution:

Result:

A document with basic editing, formatting options, Tables, Equations, Hyperlinks,

Pictures has been successfully created.
 ExerciseNo.3 Date:

MAIL MERGE

Aim:

To create a standard covering letter and use mail merge to generate customized
letters and generate labels by creating a database.

Procedure:

1. Click Start > Program > Microsoft Office > Microsoft Word.
2. Go to “Mailings” tab. Click Mailings > Start Mail Merge > Letters.
3. Go to “Select Recipients” tab. Click Select Recipients >Type a New List. New
Address list window appears.
4. Click “Customize Columns” to manage the fields.
5. Enter the field values using tab key.
6. If the first record is entered, Click “New Entry”.
7. Repeat steps 5 and 6 until all the addresses are entered.
8. Click OK button and save the created database.
9. Type the covering letter in the opened word document.
10. After typing To, enter the information from the created database.
11. The following steps are followed to insert information from the created database.
 Go to Mailings > Write & Insert Fields > Insert Merge Field. A window appears.
 From the window, select the created fields to merge one by one by clicking Insert
button. After all the fields are inserted click Close button.
 To preview the mail merge operation, go to Mailings >Preview Results.
 By clicking the arrow keys in the Preview Results group, we can move from one
letter to another.
12. To print the letters one by one, go to Mailings > Finish & Merge >Print
Documents > All.
13. After completion, save the document as pdf format.
Execution:
Result:

A standard covering letter, mail merge to generate customized letters and

generate labels by creating a database has been successfully created.

 Exercise No. 4 Date:

SPREADSHEET CREATION

Aim:

To create a Spreadsheet for data handling, formatting, calculations using formulae and
functions using Excel / Google Sheets.
Procedure:

1. Click Start > Program > Microsoft Office > Microsoft Excel.
2. Enter the data as below:

3. Steps to find TOTAL:

 To get the total marks of the first student, click on the cell and enter the
formula as =SUM(C2:G2) and press enter.
 To get the total of others, apply the same formula, or drag down the mouse
pointer.
4. Steps to find AVERAGE:

 To get the average marks of the first student, click on the cell and enter the
formula as = AVERAGE(C2:G2) and press enter.
 To get the average of others, apply the same formula, or drag down the mouse
pointer.
5. Steps to find MINIMUM:

 To get the minimum mark of the first student, click on the cell and
enter the formula as =MIN(C2:G2) and press enter.
 To get the minimum mark of others, apply the same formula, or drag
down the mouse pointer.
6. Steps to find MAXIMUM:

 To get the maximum mark of the first student, click on the cell and enter the
formula as =MAX(C2:G2) and press enter.
 To get the other maximum mark of others, apply the same formula, or drag
down the mouse pointer.
7. Steps to find the RESULT (PASS/FAIL):

 To get the result of the first student, click on the cell and enter the formula
as =IF(AND(C2>=35, D2>=35, E2>=35, F2>=35, G2>=35), “PASS”,
“FAIL”) and press enter.
 To get the result of others, apply the same formula, or else drag down the
mouse pointer.
8. After completion, save the document.

Execution:
Result:

A spreadsheet for data handling, formatting, calculations using formulae and functions
using Excel / Google Sheets has been successfully created.
Exercise No. 5 Date:

FILTERING AND CHART CREATION

Aim:

To create a spreadsheet for Sorting, Filtering, and to create different charts. Print
Preview, Printing Using Excel / Google Sheets.
Procedure:

1. Click Start > Program > Microsoft Office > Microsoft Excel.
2. Enter the data as below:

3. Steps to find TOTAL:

 To get the total marks of the first student, click on the cell and enter the formula as
=SUM(C2:G2) and press enter.
 To get the total of others, apply the same formula, or drag down the mouse pointer.
4. Steps to find the RESULT (PASS/FAIL):

 To get the result of the first student, click on the cell and enter the formula as
=IF(AND(C2>=35, D2>=35, E2>=35, F2>=35, G2>=35), “PASS”, “FAIL”) and press
enter.
 To get the result of others, apply the same formula, or else drag down the mouse pointer.

5. Steps for sorting:

  Select the “Student Name” cell;

 Click Home >Sort & Filter >Sort A to Z; then the data is arranged in alphabetical order.

6. Steps for Filtering:

 Select the header row and click Home > Sort & Filter > Filter;
 A drop-down arrow is displayed near each column title;
 Click the drop-down arrow shown in “Result” cell and select “PASS”;
 iv. Then the list of students whose Result as PASS will only be displayed.

7. Steps to create different charts:

 Select the required columns to get the data in charts.

 Click Insert >Charts and insert different types of charts namely Line chart, Colum chart,
Bar chart.
8. Steps to get Print Preview:

 Click View > Page Break Preview / Page Layout.

 ii. Then the data can be aligned for print.

9. After completion, save the document.

Result:

A spreadsheet for Sorting, Filtering, and different charts, Print Preview, Printing Using

Excel / Google Sheets has been successfully created.

Exercise No. 6 Date:

CREATION OF PRESENTATION

Aim:

To Create a Presentation, editing, saving, Slide creation, Charts, Tables, Pictures,

Smart Art, Slide Number, Header, Footer, Date, Shapes, Video and Sound. Slide
Animation, running a slide show, Print Preview using PowerPoint, Google slides etc.

Procedure:

1. Click Start > Program >Microsoft Office > Microsoft Power point.
2. Go to Design > Themes and choose any one of the themes.
3. Insert 10 slides and enter the following details about the college:

 College Name and Address,

 Courses Offered, Sports facilities, Authorities of college, iii. College
Photos, College Website, college events,
 First Year details, like batches, subjects, number of students in the class, etc.
4. Click Transition tab and select any of the transition and then click “Apply to all”.
5. Click Transition > sound and select any of the sound.
6. Click Insert > Movie and select movie from files.
7. Click Insert > Picture and select picture from files.
8. Click Insert > hyperlink. Select the text for highlight.
9. Click Insert > Header & Footer > Header. Set the Name & register number as header.
10. Click Insert > Header & Footer > Footer. Set the page number and Date as footer.
11. To present the slide, click Slide show and move the slides using scroll button or arrow
keys.
12. Press ESC key to end the slide show.
13. After completion, save the document.
Result:

A presentation, editing, saving, Slide creation, Charts, Tables, Pictures, Smart Art, Slide
Number, Header, Footer, Date, Shapes, Video and Sound. Slide Animation, running a slide
show, Print Preview using PowerPoint, Google slides has been successfully created.
Exercise No. 7 Date:

DESINGING WITH CANVA

Aim:

To make a designing with Canva.

Procedure:

1. Click Start > Program > Google Chrome (or Firefox or Bing)
2. Enter www.canva.com in address bar.
3. To sign in my account, Click Log in > Continue with google > enter gmail id and
password > Next.
4. Click Create a design > Presentation (16:9). A blank page appears.
5. Go to “Design” tab to select necessary Templates or Layouts.
6. Go to “Elements” tab and insert the necessary elements such as Graphics,
Photos, Videos, Shapes, Audio, Frames, Charts.
7. Go to “Text” tab and add the necessary texts.
8. Go to “Uploads” tab and upload the necessary Photos, videos etc.
9. Go to “Draw” tab and draw a design by selecting different pens and colors.
10. After completion, click “Share” button to download and share the created
document.
Execution:

Result:

A designing with Canva has been successfully made.

Exercise No. 8 Date:

MEETINGS, MAIL, AND INFORMATION MANAGEMENT

Aim:

To Schedule–meetings–Google Calendar. To create Mail in Gmail. To collect the student

Bio data using google forms
Procedure:

a) Scheduling – meetings – Google calendar:

1. Click Start > Program > Google Chrome (or Firefox or Bing).
2. Enter www.google.com in address bar.
3. Go to “Sign in” and enter the Gmail id and password and click “Next” button.
4. Click google apps icon ( ) in right up corner and select “Calendar”.
5. Google calendar appears.
6. Single click the date and time to schedule the meeting.
7. Give the title in “Add title” and Click “Add Google Meet video conferencing” >
Join with Google Meet and Click “Save” button.
8. Google meeting is automatically scheduled in the calendar.
9. To share the meeting link with others, click the scheduled meeting in the calendar and
copy and use the link for sharing.
10. After completion, click “Sign out” button to log out the google account.

b) Mail – Gmail:
1. Click Start > Program > Google Chrome (or Firefox or Bing)
2. Enter www.gmail.com in address bar.
3. Go to “sign in” and enter the Gmail id and password and click “Next” button. “Inbox” of
my mail appears.
4. Click “Compose” to compose new message/mail. After typing the mail content, enter
recipient email id in “To” address and click “Send” button.
5. Click “Sent” to see the mails which has already sent from my mail.
6. Click “Drafts” to see the drafted/saved mails which are not sent.
7. Click “Bin” to see the mails, deleted within 30 days.
8. After completion, click “Sign out” button to log out the google account.
c) Google Forms:

1. Click Start > Program > Google Chrome (or Firefox or Bing)
2. Enter www.google.com in address bar.
3. Go to “Sign in” and enter the Gmail id and password and click “Next” button.
4. Click google apps icon ( ) in right up corner and select “Forms”.
5. Blank google form appears.
6. Enter the title of the form and enter the students’ details as questions like Name,
Department, Age, Blood group, Father’s Name, Mother’s Name, Occupation, Address,
Phone Number, etc.,
7. Click “Send” button and send the data to others by mail or by copying the link.
8. The responses of the students can be seen in “Response” tab. Responses can be
downloaded as excel file, pdf file, etc.,
9. After completion, click “Sign out” button to log out the google account. Result:
Schedule–meetings–Google Calendar, Mail in Gmail, and collection of student Bio data
using google forms has been successfully studied.
Execution:
a) Scheduling – meetings – Google calendar:

b)Mail – Gmail:
c)Google Forms:
Result:

Schedule–meetings–Google Calendar, Mail in Gmail, and collection of student Bio

data using google forms has been successfully studied.
Exercise No. 9 Date:

VIDEO CONFERENCING

Aim:
To create hands-on Video Conferencing Experience with Webex, zoom, Google Meet etc.

Procedure:

1. Click Start > Program > Google Chrome (or Firefox or Bing)
2. Enter www.google.com in address bar.
3. Go to “Sign in” and enter the Gmail id and password and click “Next” button.
4. Click google apps icon ( ) in right up corner and select “Meet”.
5. “Google Meet” page appears.
6. Click “New meeting > Start an instant meeting.
7. A meeting page will be appeared.
8. Click “Add others” to add the members manually in the meeting; or click copy
icon to copy the link and share the link for the members.
9. In the meeting screen, some standard icons are available like mute audio, turn off
video, caption, reaction, present screen, hand raise, full screen, etc.
10. Meeting members can send message and see the list of other participants in the
meeting.
11. After completion, click “Sign out” button to log out the google account.
Result:

A hands-on Video Conferencing Experience with Webex, zoom, Google Meet etc has been
successfully studied.
 Exercise No. 10 Date:

PASSWORD PROTECTION

Aim:

To create password protection for sheets, Google drive sharing and

permission.

Procedure:

a) Password protection for sheets:

1. Click Start > Program > Google Chrome (or Firefox or Bing)
2. Enter www.google.com in address bar.
3. Go to “Sign in” and enter the Gmail id and password and click “Next” button.
4. Click google apps icon ( ) in right up corner and select “Sheets”.
5. Open the sheet in Google sheets.
6. Click Data > Protect sheets and ranges. A box will open on the right.
7. Click “sheet” and select the sheet name that you want to protect and click “Set
permissions”.
8. To show a warning when anyone makes an edit, select “Show a warning when
editing this range”.
9. To choose who can edit the range or sheet, select “Restrict who can edit this range”.
10. Click “Save” or “Done”.
11. After completion, click “Sign out” button to log out the google account.

b) Google drive sharing:

1. Click Start > Program > Google Chrome (or Firefox or Bing)
2. Enter www.google.com in address bar.
3. Go to “Sign in” and enter the Gmail id and password and click “Next” button.
4. Click google apps icon ( ) in right up corner and select “Drive”.
5. Click “New” button and add some documents in the drive.
6. Right click on the document and click “share”. A dialogue box opens.
7. Click “General access” as Restricted or Anyone with the link.
8. If “Anyone with the link” is selected, then whoever having the document link can
access the document.
9. If “Restricted” is selected, then the people whose mail-id is given can only access the
document.
10. After completion, click “Sign out” button to log out the google account.

EXECUTION:
Result:

Password protection for sheets, Google drive sharing–permission has been

successfully created.