Practical 1 (Visiting Card)

Creating a visiting card for the Managing Director of a company in MS Word:

Step 1: Set Page Size and Orientation:

a) Open Microsoft Word.

b) Go to the "Layout" tab.
c) Click on "Size" and select "More Paper Sizes".
d) Set the Width to 3.5 inches and Height to 2 inches.
e) Set the Margins as per your requirement
f) Click OK.

Step 2: Design the Visiting Card:

Company Name:

a) Click on the "Insert" tab.

b) Click on "WordArt" and choose the desired style for the company name.
c) Type the name of the company with a big font.

Phone Number, Fax Number, and E-mail Address:

a) Click where you want to insert the information (e.g., below the company name).
b) Go to the "Insert" tab.
c) Click on "Symbol" and select the appropriate symbols for the phone, fax, and email.
d) Type the phone number, fax number, and email address.

Office and Residence Address:

a) Click where you want to insert the information (e.g., below the contact information).
b) Type the office and residence addresses, separated by a line.

Step 3: Format the Visiting Card:

a) Design the visiting card according to the given specifications.

Step 4: Save the Visiting Card:

a) Save the document as a PDF to ensure that it can be easily shared and printed without any
formatting issues.

Here's how to design the visiting card:

 Practical 2

Creating a table in MS Excel with the specified columns and calculate the total salary, grand
total salary, find the highest salary, and find the lowest salary:

Step 1: Enter the Data into the Excel sheet:

a) Open Microsoft Excel.

b) Enter the following data into the Excel sheet:

Emp Name Basic pay DA HRA

Alex 21400 6944 6000
Divya 21900 7115 6000
Hanisha 17800 5518 6000
Jessica 18200 5642 6000
John 20900 6634 6000
Joshna 20400 6479 6000
Likitha 17000 5270 6000
Meghana 19950 6185 6000
Mounika 17400 5394 6000
Rebikha 20000 6324 6000
Richard 19500 6041 6000
Roger 18600 5766 6000
Syril 21000 6789 6000
Tennyson 19050 5906 6000

Step 2: Sort All the Employees in Ascending Order with the Name as the Key:

a) Select the range from A1 to E15 (or your respective range).

b) Go to the "Data" tab.
c) Click on "Sort A to Z".
d) Select "Emp Name" as the key.

Step 3: Calculate Total Salary of the Employees :

In cell E2, enter the formula for Total Salary:

=SUM(B2:D2)

Drag the formulas down to apply to the rest of the employees.

Step 4: Calculate Grand Total of the Employees :

In any cell, enter the formula for Grand Total:

=SUM(E2:E15)

Step 5: Calculate the Highest salary of the Employees :

=MAX(E2:E15)
Step 6: Calculate the Lowest salary of the Employees :

=MIN(E2:E15)
Here is how the table looks like:

Emp Name Basic pay DA HRA Total Salary

Alex 21400 6944 6000 34344
Divya 21900 7115 6000 35015
Hanisha 17800 5518 6000 29318
Jessica 18200 5642 6000 29842
John 20900 6634 6000 33534
Joshna 20400 6479 6000 32879
Likitha 17000 5270 6000 28270
Meghana 19950 6185 6000 32135
Mounika 17400 5394 6000 28794
Rebikha 20000 6324 6000 32324
Richard 19500 6041 6000 31541
Roger 18600 5766 6000 30366
Syril 21000 6789 6000 33789
Tennyson 19050 5906 6000 30956
Grand Total 443107

Highest Salary Divya 35015

Lowest Salary Likhita 28270
______________________________________________________________________________

Practical 3 (Advertisement)

Creating an advertisement in MS Word requiring software professionals:

Step 1: Open MS Word and Set Page Border:

a) Open Microsoft Word.

b) Go to the "Design" tab.
c) Click on "Page Borders" and select the border style you prefer.

Step 2: Design the Name of the Company using WordArt:

a) Click on the "Insert" tab.

b) Click on "WordArt" and select the style you prefer.
c) Type the name of the company.

Step 3: Use at Least One Clipart:

a) Click on the "Insert" tab.

b) Click on "Pictures" and select the clipart you prefer.
Step 4: Write the Advertisement:

----------------------------------------------------------------------------------------------------------------

[Company Name]

----------------------------------------------------------------------------------------------------------------

[Insert Clipart here]

**About the Company:**

- Established in 20XX, [Company Name] is a leading software development company with a

focus on innovation and excellence.

- We provide cutting-edge solutions in various domains, including [mention the domains].

**We are hiring for the following positions:**

1. **Business Manager:**

- Qualification: MBA in Business Administration or related field.

- Experience: Minimum 5 years of experience in a managerial role.

• Responsibilities:
- Oversee and manage the overall business operations.
- Develop and implement business strategies.
- Lead and manage the team effectively.

2. **Software Engineers:**

- Qualification: Bachelor's degree in Computer Science or related field.

- Experience: Minimum 3 years of experience in software development.

- Skills: Proficiency in Java, Python, C++, etc.

• Responsibilities:
- Develop high-quality software design and architecture.
- Identify, prioritize, and execute tasks in the software development life cycle.
- Troubleshoot, debug, and upgrade existing systems.

3. **System Administrators:**

- Qualification: Bachelor's degree in Computer Science or related field.

- Experience: Minimum 2 years of experience in system administration.

- Skills: Strong knowledge of system security, server installation, and maintenance.

• Responsibilities:
- Install and configure software and hardware.
- Manage network servers and technology tools.
 - Monitor performance and maintain systems according to requirements.

4. **Programmers:**

- Qualification: Bachelor's degree in Computer Science or related field.

- Experience: Minimum 2 years of experience in programming.

- Skills: Proficiency in programming languages such as Python, Java, etc.

• Responsibilities:
- Write clean, scalable code using programming languages.
- Test and debug various applications.
- Collaborate with internal teams to produce software design and architecture.

5. **Data Entry Operators:**

- Qualification: High school diploma or equivalent.

- Experience: Minimum 1 year of experience in data entry.

- Skills: Proficient typing skills, accuracy, and attention to detail.

• Responsibilities:
- Insert, update, and maintain accurate data on computer systems.
- Verify data by comparing it to source documents

Interested candidates may send their resumes to [email address] with the subject line "Job
Application - [Position Name]."

For more information, visit our website: [Company Website]

Step 5: Formatting:

a) Apply formatting as needed to make the advertisement visually appealing.

Step 6: Save Your Advertisement:

b) Go to "File" > "Save As" and save your advertisement.

_____________________________________________________________________________

Practical 4 (Letterhead)

Creating a letter in MS Word with the specified specifications:

Step 1: Open MS Word and Insert the Company Name with Big Font and Good Style:

a) Open Microsoft Word.

b) Click on the "Insert" tab.
c) Click on "Text Box" and select "Simple Text Box". Or you can use word art
d) Type the name of the company with a big font and a good style.
e) Highlight the company name and apply the desired font size and style.
Step 2: Insert Phone Number, Fax Number, and E-mail Address with Symbols:

a) Click where you want to insert the information (e.g., below the company name).
b) Go to the "Insert" tab.
c) Click on "Symbol" and select the appropriate symbols for the phone, fax, and email. Or
download it from the internet.
d) Type the phone number, fax number, and email address.

Step 3: Write the Main Products Manufactured by the Company:

a) Click below the company information.

b) Type "Main Products Manufactured by the Company".
c) List the main products manufactured by the company.

Step 4: Specify Slogans (if any) in Bold at the Bottom:

a) Click at the end of the letter.

b) Type the slogan(s) in bold.

Here is the step-by-step guide:

Here's a sample letter following the given specifications:

[Company Name]

[Address Line 1]
[Address Line 2]
[City, State, Zip Code]
[Country]

Phone: ☎ +1-123-456-7890
Fax: 📠 +1-123-456-7890
Email: ✉ [email protected]

Main Products Manufactured by the Company:

• [Product 1]
• [Product 2]
• [Product 3]
• [Product 4]
• [Product 5]

Slogan: "Excellence in Every Detail"

Step 5: Save Your Letter:

Go to "File" > "Save As" and save your letter.

 Practical 5 (CV)

Creating a curriculum vitae (CV) for a graduate using MS Word:

Open Microsoft Word

Step 1: Setting Up Page Margins, Page Numbering, Headers and Footers:

Set margins:

o Go to the "Layout" tab.

o Click on "Margins" and select "Custom Margins".
o Set the top, bottom, left, and right margins as required (e.g., Top: 2 cm, Bottom: 2
cm, Left: 2.5 cm, Right: 2.5 cm).
o Click "OK".

Add the name and page number:

• Double-click in the top margin of the document to open the header.

• Click the "Insert" tab.
• Click "Page Number" and select "Bottom of Page" then choose the preferred
format.
• Insert the name at the top right side.
• Close the header/footer by double-clicking in the main area of the document.

Step 2: Create the Table for Qualifications:.

a) Insert a table for qualifications:

• Go to the "Insert" tab.
• Click on "Table" and select the number of rows and columns (e.g., 4 rows and 2
columns).
• Enter the qualifications with proper headings.

Step 3: Format ½ Page Using Two-Column Approach About Yourself:

a) Insert a section break:

• Go to the "Layout" tab.
• Click on "Breaks" and select "Next Page" under "Section Breaks".
b) Select the new section.
c) Format the section to have two columns:
• Go to the "Layout" tab.
• Click on "Columns" and select "Two".
d) Add the content about yourself in this section.

Your CV will be formatted according to the specified requirements.

 Practical 6 (Macro)

Here are the steps to format a document in MS Word according to your requirements:

1. Open Microsoft Word.

2. Select the "View" tab.

a) In the Macro group select macro and create a new macro by giving name

Now go to the "Home" tab.

a) Set line spacing to "2"

• Click on the "Line and Paragraph Spacing" button in the Paragraph group.
• Choose "2.0" from the drop-down menu.

b) Set paragraph indentation to 0.1":

• Click on the dialog box launcher in the Paragraph group.
• In the Paragraph dialog box, set the "Left" and "Right" indentation to "0.1".
• Click "OK" to apply the changes.

c) Set the formatting style to "Justified":

• In the Paragraph group, click the "Justify" button.

d) Set the font to Arial, bold, 14pt:

• Highlight the text you want to format or press "Ctrl + A" to select the whole
document.
• Click on the drop-down menu in the Font group.
• Choose "Arial" from the list.
• Click on the drop-down menu in the Font Size group.
• Choose "14" from the list.
• Click on the "B" (Bold) button in the Font group to make the text bold.

e) Now stop recording the macro and run the macro

Your document is now formatted according to the specified macro requirements.

 Practical 7 (Mail merge)

Creating a letter as the main document and create 10 records for the 10 persons Using
mail merge to create letter for selected persons among 10.

Letter Template :

John Doe
123 Main Street
Anytown, USA 12345
[email protected]
(123) 456-7890

April 23, 2024

[Recipient Name]
[Recipient Address]
[City,State, ZIP Code]

Dear [Recipient Name],

I am writing to inform you about an upcoming event that I believe you may find
interesting. Our organization is hosting a Networking Event on May 15, 2024, at Anytown
Conference Center. We are excited about the opportunity to connect with professionals in
various industries and share insights and experiences.

The event will feature guest speakers from diverse backgrounds, networking sessions, and
opportunities for collaboration. We believe it will be a great opportunity for you to expand your
professional network and gain valuable insights.

Please let us know if you are interested in attending this event. We would be delighted to have
you with us.

Thank you for your time, and I look forward to hearing from you soon.

Sincerely,
John Doe
 Persons Records :
Recipient Name Recipient Address City,State, ZIP Code

John Smith 123 Main St, Anytown, USA Anytown, USA,12345

Jane Doe 456 Oak St, Otherville, USA Otherville, USA, 56789

Alice Johnson 789 Maple Ave, Anycity, USA Anycity, USA , 67890

Bob Brown 101 Elm St, Sometown, USA Sometown, USA, 34567

Emily Taylor 222 Pine St, Elsewhere, USA Elsewhere, USA, 45678

Michael White 333 Birch St, Nowhere, USA Nowhere, USA 23456

Sarah Green 444 Cedar St, Anyplace, USA Anyplace, USA , 78901

David Wilson 555 Walnut St, Anotherplace ,USA Anotherplace,USA,89012

Laura Martinez 666 Cherry St, Newcity, USA Newcity, USA ,56789

Chris Lee 777 Spruce St, Hereville, USA Hereville, USA, 12345

Steps to Create Letters Using Mail Merge:

1. Open Microsoft Word:

a) Launch Microsoft Word on your computer.

2. Letter Template:
a) Create the letter template with place holders for the recipient's name and address. Use the
template provided above.

3. Select Recipients:
a) Click on "Use an existing list."
b) Browse and select the .csv file you created earlier.
c) Click "Open" and then "OK." (or) Type a new list and customize columns.

4. Insert Merge Fields:

a) Place your cursor where you want to insert recipient-specific data.
b) Click on "Insert Merge Field" in the Mail Merge pane and select the fields you want to
insert. For example, "Recipient Name", "Recipient Address", etc.
c) Insert the rest of the fields as necessary.
d) Click "Next: Preview your letters."

5. Preview Your Letters:

a) Click "Next: Preview your letters."

6. Complete the Merge:

a) Click "Complete the merge."
b) Click "Edit individual letters..."
c) In the Merge to New Document dialog box, select "All" or "From" and input the range of
records.
d) Click "OK."
7. Save Your Merged Documents:
a) Save your merged document as needed.

8. Print or Send the Letters:

a) Print your letters or send them via email.
___________________________________________________________________________

Practical 8 (Number system)

Creating an example table in MS Excel to convert decimal numbers into octal, hexadecimal, and
binary, and vice versa.

Step 1: Enter the Decimal Numbers into the Excel sheet:

Enter the following decimal numbers into the Excel sheet:

Decimal Number Octal Hexadecimal Binary

10 =DEC2OCT(A2) =DEC2HEX(A2) =DEC2BIN(A2)
25 =DEC2OCT(A3) =DEC2HEX(A3) =DEC2BIN(A3)
50 =DEC2OCT(A4) =DEC2HEX(A4) =DEC2BIN(A4)
100 =DEC2OCT(A5) =DEC2HEX(A5) =DEC2BIN(A5)
250 =DEC2OCT(A6) =DEC2HEX(A6) =DEC2BIN(A6)

Step 2: Enter the Octal, Hexadecimal, and Binary Numbers into the Excel sheet:

Enter the following octal, hexadecimal, and binary numbers into the Excel sheet:

Decimal Number Octal Hexadecimal Binary

10 =OCT2DEC(B2) =HEX2DEC(C2) =BIN2DEC(D2)
25 =OCT2DEC(B3) =HEX2DEC(C3) =BIN2DEC(D3)
50 =OCT2DEC(B4) =HEX2DEC(C4) =BIN2DEC(D4)
100 =OCT2DEC(B5) =HEX2DEC(C5) =BIN2DEC(D5)
250 =OCT2DEC(B6) =HEX2DEC(C6) =BIN2DEC(D6)

Step 3: Save Your Excel Sheet

Go to "File" > "Save As" and save your Excel sheet.

Here's how the table looks in Excel:

Decimal Number Octal Hexadecimal Binary

10 12 A 1010
25 31 19 11001
50 62 32 110010
100 144 64 1100100
250 372 FA 11111010
And the vice versa:

Decimal Number Octal Hexadecimal Binary

10 12 A 1010
25 31 19 11001
50 62 32 110010
100 144 64 1100100
250 372 FA 11111010

Your electronic spreadsheet is now ready to convert decimal numbers into octal, hexadecimal,
and binary, and vice versa.
______________________________________________________________________________

Practical 9 (Net Salary)

Step 1: Create the Example Table in MS Excel:

Enter the following data into the Excel sheet:

Employee
Basic Pay (Rs.)
Name
John 25000
Alice 18000
David 30000
Sarah 22000
Michael 28000
Emily 21000
Jessica 24000
Daniel 27000
Olivia 19000
William 32000
Sophia 26000

Step 2: Calculate DA, HRA, GPF, Gross Pay, Income Tax and Net pay:

In the Excel sheet, add the following columns and formulas:

Step 3: Find Who is Getting the Highest Salary and Who is Getting the Lowest Salary:

a) In any of the cell, enter the following formula to find the highest salary:

=MAX(H2:H12) Highest Salary is for William – 45120

b) In any of the cell, enter the following formula to find the lowest salary:

=MIN(H2:H12) Lowest Salary is for Emily - 29610

Step 4: Save Your Excel Sheet

a) Go to "File" > "Save As" and save your Excel Sheet.

 Basic Pay HRA GPF Gross Income Tax Net Pay
Emp Name DA (Rs.)
(Rs.) (Rs.) (Rs.) Pay (Rs.) (Rs.)
John 25000 4000 3750 2500 35250 2500 32750
Alice 18000 7920 2700 1800 30420 0 28620
David 30000 4800 4500 3000 42300 3000 39300
Sarah 22000 3520 3300 2200 31020 2200 28820
Michael 28000 4480 4200 2800 39480 2800 36680
Emily 21000 3360 3150 2100 29610 2100 27510
Jessica 24000 3840 3600 2400 33840 2400 31440
Daniel 27000 4320 4050 2700 38070 2700 35370
Olivia 19000 8360 2850 1900 32110 0 30210
William 32000 5120 4800 3200 45120 3200 41920
Sophia 26000 4160 3900 2600 36660 2600 34060

Emp Basic Net Pay

DA (Rs.) HRA (Rs.) GPF (Rs.) Gross Pay Income Tax (Rs.)
Name Pay (Rs.)

John 25000 =IF(B2>20000,B2*16%,B2*44%) =B2*15% =B2*10% =SUM(B2:E2) =IF(B2>20000, B2*10%, 0) =F2-E2

Alice 18000 =IF(B3>20000,B3*16%,B3*44%) =B3*15% =B3*10% =SUM(B3:E3) =IF(B3>20000, B3*10%, 0) =F3-E3
David 30000 =IF(B4>20000,B4*16%,B4*44%) =B4*15% =B4*10% =SUM(B4:E4) =IF(B4>20000, B4*10%, 0) =F4-E4
Sarah 22000 =IF(B5>20000,B5*16%,B5*44%) =B5*15% =B5*10% =SUM(B5:E5) =IF(B5>20000, B5*10%, 0) =F5-E5

Michael 28000 =IF(B6>20000,B6*16%,B6*44%) =B6*15% =B6*10% =SUM(B6:E6) =IF(B6>20000, B6*10%, 0) =F6-E6

Emily 21000 =IF(B7>20000,B7*16%,B7*44%) =B7*15% =B7*10% =SUM(B7:E7) =IF(B7>20000, B7*10%, 0) =F7-E7
Jessica 24000 =IF(B8>20000,B8*16%,B8*44%) =B8*15% =B8*10% =SUM(B8:E8) =IF(B8>20000, B8*10%, 0) =F8-E8
Daniel 27000 =IF(B9>20000,B9*16%,B9*44%) =B9*15% =B9*10% =SUM(B9:E9) =IF(B9>20000, B9*10%, 0) =F9-E9
=B10*10
Olivia 19000
=IF(B10>20000,B10*16%,B10*44%) =B10*15% % =SUM(B10:E10) =IF(B10>20000, B10*10%, 0) =F10-E10
=B11*10
William 32000
=IF(B11>20000,B11*16%,B11*44%) =B11*15% % =SUM(B11:E11) =IF(B11>20000, B11*10%, 0) =F11-E11
=B12*10
Sophia 26000
=IF(B12>20000,B12*16%,B12*44%) =B12*15% % =SUM(B12:E12) =IF(B12>20000, B12*10%, 0) =F12-E12
 Practical 10 (Graphs and Charts)

Applying graphs and charts to the data

Creating a table showing the sales of different products for 5 years, and then we'll create
a 3D Bar Graph and a Pie Chart using Microsoft Excel.

Step 1: Enter the Data into the Sheet

Enter the following data into the Excel sheet:

A B C D E F
S.No. Year Pro1 Pro2 Pro3 Pro4
1 1989 1000 800 90 1000
2 1990 800 80 50 900
3 1991 1200 190 40 800
4 1992 400 200 30 1000
5 1993 1800 400 40 1200

Step 2: Create a 3D Bar Graph

a) Select the data (including headers).

b) Go to the "Insert" tab.
c) Click on "Bar Chart" and select "3-D Clustered Bar".

Step 3: Customize the 3D Bar Graph

1989 1990 1991 1992 1993

1000 800 1200 400 1800

Double click on the chart to format it. 400
5

a)
b) You can customize the chart's title, axis titles, etc.
200
4

E Pro3
Step 4: Create a Pie Chart 190
3

F Pro4
80
2

a) Select the data (including headers).

b) Go to the "Insert" tab. 800
1

c) Click on "Pie Chart" and select "3-D Pie".

0 500 1000 1500
Step 5: Customize the Pie Chart

a) Double click on the chart to format it.

b) You can customize the chart's title, add data labels, etc. E Pro3
Step 6: Save Your Excel Sheet

Go to "File" > "Save As" and save your Excel sheet. 1 1989 1000 800 2 1990 800 80
3 1991 1200 190 4 1992 400 200
5 1993 1800 400
 Practical 11 (If Statements)

Applying if statements to the data

Creating an examination database for the students and then find the sum of the marks (total) of
each student and the respective class secured by the student.

Step 1: Enter the Data into the Sheet

Enter the following data into the Excel sheet:

Subject 1 Subject 2 Subject 3 Subject 4 Subject 5

Student Name
(Math) (Science) (English) (History) (Geography)
John 85 88 82 90 88
Alice 32 75 85 84 82
David 92 90 88 78 92
Sarah 88 75 80 90 85
Michael 95 90 28 88 82
Emily 82 85 88 78 85
Jessica 90 82 75 85 80
Daniel 85 30 90 92 88
Olivia 78 85 80 75 22
William 92 88 82 90 85
Sophia 90 82 88 78 92

Step 2: Calculate the Total Marks for Each Student

a) In cell G2, enter the formula =SUM(B2:F2) to calculate the total marks for the first
student.
b) Then, drag the fill handle (the small square at the bottom-right corner of the cell) down to
apply the formula to the other students.

Step 3: Determine Pass/Fail Status for Each Student

a) In cell H2, enter the formula:

=IF(COUNTIF(B2:F2,">=35")=5, "Pass", "Fail")

">=Then, drag the fill handle down to apply the formula to the other students.

Step 4: Calculate the Average Marks for Each Student

a) In cell I2, enter the formula:

=IF(H2="Pass", AVERAGE(B2:F2), "Fail (or) 0")), "Fail")

Then, drag the fill handle down to apply the formula to the other students.
 Step 5: Determine the Class for Each Student

a) In cell J2, enter the following formula:

=IF(H2="Pass", IF(I2>=75, "Distinction", IF(I2>=60, "First Class", IF(I2>=50, "Second Class",

IF(I2>=35, "Third Class", "Fail")))), "Fail")

b) Then, drag the fill handle down to apply the formula to the other students.

Step 6: Save Your Excel Sheet

Go to "File" > "Save As" and save your Excel sheet.

Here's how the table looks after applying the steps :

Student Subject 1 Subject 2 Subject 3 Subject 4 Subject Total

Result Avg Class
Name (Math) (Science) (English) (History) 5(Geography) Marks

John 85 88 82 90 88 433 Pass 86.6 Distinction

Alice 32 75 85 84 82 358 Fail Fail Fail
David 92 90 88 78 92 440 Pass 88 Distinction
Sarah 88 75 80 90 85 418 Pass 83.6 Distinction
Michael 95 90 28 88 82 383 Fail Fail Fail
Emily 82 85 88 78 85 418 Pass 83.6 Distinction
Jessica 90 82 75 85 80 412 Pass 82.4 Distinction
Daniel 85 30 90 92 88 385 Fail Fail Fail
Olivia 78 85 80 75 22 340 Fail Fail Fail
William 92 88 82 90 85 437 Pass 87.4 Distinction
Sophia 90 82 88 78 92 430 Pass 86 Distinction

Sub Sub Sub Sub Sub

Stu Total
1 2 3 4 5 Result Average Class
Name Marks
(Mat) (Sci) (Eng) (His) (Geo)
=IF(H2="Pass", IF(I2>=75, "Distinction",
IF(I2>=60, "First Class",
=IF(COUNTIF =IF(H2="Pass", IF(I2>=50, "Second Class",
=SUM (B2:F2,">=35")=5, AVERAGE(B2:F2), IF(I2>=35, "Third Class", "Fail")))),
John 85 88 82 90 88 (B2:F2) "Pass", "Fail") "Fail") "Fail")
=IF(H2="Pass", IF(I2>=75, "Distinction",
IF(I2>=60, "First Class",
=IF(COUNTIF =IF(H3="Pass", IF(I2>=50, "Second Class",
=SUM (B3:F3,">=35")=5, AVERAGE(B3:F3), IF(I2>=35, "Third Class", "Fail")))),
Alice 32 75 85 84 82 (B3:F3) "Pass", "Fail") "Fail") "Fail")
=IF(H2="Pass", IF(I2>=75, "Distinction",
IF(I2>=60, "First Class",
=IF(COUNTIF =IF(H4="Pass", IF(I2>=50, "Second Class",
=SUM (B4:F4,">=35")=5, AVERAGE(B4:F4), IF(I2>=35, "Third Class", "Fail")))),
David 92 90 88 78 92 (B4:F4) "Pass", "Fail") "Fail") "Fail")
=IF(H2="Pass", IF(I2>=75, "Distinction",
IF(I2>=60, "First Class",
IF(I2>=50, "Second Class",
IF(I2>=35, "Third Class", "Fail")))),
=IF(COUNTIF =IF(H5="Pass", "Fail")
Sarah =SUM (B5:F5,">=35")=5, AVERAGE(B5:F5),
88 75 80 90 85 (B5:F5) "Pass", "Fail") "Fail")
 =IF(H2="Pass", IF(I2>=75, "Distinction",
IF(I2>=60, "First Class",
=IF(COUNTIF =IF(H6="Pass", IF(I2>=50, "Second Class",
=SUM (B6:F6,">=35")=5, AVERAGE(B6:F6), IF(I2>=35, "Third Class", "Fail")))),
Michael 95 90 28 88 82 (B6:F6) "Pass", "Fail") "Fail") "Fail")
=IF(H2="Pass", IF(I2>=75, "Distinction",
IF(I2>=60, "First Class",
=IF(COUNTIF =IF(H7="Pass", IF(I2>=50, "Second Class",
=SUM (B7:F7,">=35")=5, AVERAGE(B7:F7), IF(I2>=35, "Third Class", "Fail")))),
Emily 82 85 88 78 85 (B7:F7) "Pass", "Fail") "Fail") "Fail")
=IF(H2="Pass", IF(I2>=75, "Distinction",
IF(I2>=60, "First Class",
=IF(COUNTIF =IF(H8="Pass", IF(I2>=50, "Second Class",
=SUM (B8:F8,">=35")=5, AVERAGE(B8:F8), IF(I2>=35, "Third Class", "Fail")))),
Jessica 90 82 75 85 80 (B8:F8) "Pass", "Fail") "Fail") "Fail")
=IF(H2="Pass", IF(I2>=75, "Distinction",
IF(I2>=60, "First Class",
=IF(COUNTIF =IF(H9="Pass", IF(I2>=50, "Second Class",
=SUM (B9:F9,">=35")=5, AVERAGE(B9:F9), IF(I2>=35, "Third Class", "Fail")))),
Daniel 85 30 90 92 88 (B9:F9) "Pass", "Fail") "Fail") "Fail")
=IF(H2="Pass", IF(I2>=75, "Distinction",
=IF(COUNTIF IF(I2>=60, "First Class",
=SUM (B10:F10,">=35")= =IF(H10="Pass", IF(I2>=50, "Second Class",
(B10:F1 5, AVERAGE(B10:F10) IF(I2>=35, "Third Class", "Fail")))),
Olivia 78 85 80 75 22 0) "Pass", "Fail") , "Fail") "Fail")
=IF(H2="Pass", IF(I2>=75, "Distinction",
=IF(COUNTIF IF(I2>=60, "First Class",
=SUM (B11:F11,">=35")= =IF(H11="Pass", IF(I2>=50, "Second Class",
(B11:F1 5, AVERAGE(B11:F11) IF(I2>=35, "Third Class", "Fail")))),
William 92 88 82 90 85 1) "Pass", "Fail") , "Fail") "Fail")
=IF(H2="Pass", IF(I2>=75, "Distinction",
=IF(COUNTIF IF(I2>=60, "First Class",
=SUM (B12:F12,">=35")= =IF(H12="Pass", IF(I2>=50, "Second Class",
(B12:F1 5, AVERAGE(B12:F12) IF(I2>=35, "Third Class", "Fail")))),
Sophia 90 82 88 78 92 2) "Pass", "Fail") , "Fail") "Fail")

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Practical 12 (Sort and Subtotals)

Apply the Sort command and calculate the subtotals

Sure! Let's enter the following data into the Excel sheet, create a table of names, departments,
and salaries, and then apply the necessary operations:

Name Department Salary

Anusha Accounts 12000

Rani Engineering 24000

Lakshmi Accounts 9000

Purnima Marketing 20000

Bindu Accounts 4500

Tejaswi Accounts 11000

Swetha Engineering 15000

 Saroja Marketing 45000

Sunitha Accounts 5600

Sandhya Engineering 24000

Harika Marketing 8000

• Sorting the data by salary with the department using “sort commands”.
• Calculating the total salary for each department using Subtotals.
• Extracting the records for the department in Accounts and Salary > 10000.

Steps to Create the Table and Apply Operations in Excel:

Step 1: Open Excel

a) Open Microsoft Excel on your computer.

Step 2: Enter Data into the Sheet

a) Enter the data into the sheet as described above.

Name Department Salary

Anusha Accounts 12000

Rani Engineering 24000

Lakshmi Accounts 9000

Purnima Marketing 20000

Bindu Accounts 4500

Tejaswi Accounts 11000

Swetha Engineering 15000

Saroja Marketing 45000

Sunitha Accounts 5600

Sandhya Engineering 24000

Harika Marketing 8000

Step 3: Create the Table

a) Highlight the entire range of data including the headers.

b) Go to the "Insert" tab.
c) Click on "Table".
Step 4: Sort the Data by Salary with Department

Case 1 ( Sort by “Ascending order” and “Smallest to Largest”)

a) Click on any cell within the table.

b) Go to the "Data" tab.
c) Click on "Sort", in “Sort by” select department and and order “A to Z”
d) Then click on “Add Level”, in “ then by” select salary and order “Smallest to Largest”.
e) Then Click OK

Name Department Salary

Bindu Accounts 4500
Sunitha Accounts 5600
Lakshmi Accounts 9000
Tejaswi Accounts 11000
Anusha Accounts 12000
Swetha Engineering 15000
Rani Engineering 24000
Sandhya Engineering 24000
Harika Marketing 8000
Purnima Marketing 20000
Saroja Marketing 45000

Case 2 ( Sort by “Descending order” and “Largest to Smallest”)

a) Click on any cell within the table.

b) Go to the "Data" tab.
c) Click on "Sort", in “Sort by” select department and and order Z to A”
d) Then click on “Add Level”, in “ then by” select salary and order “Largest to Smallest”.
e) Then Click OK

Name Department Salary

Saroja Marketing 45000

Purnima Marketing 20000

Harika Marketing 8000

Rani Engineering 24000

Sandhya Engineering 24000

Swetha Engineering 15000

Anusha Accounts 12000

Tejaswi Accounts 11000

Lakshmi Accounts 9000

Sunitha Accounts 5600

Bindu Accounts 4500

Step 5: Calculate Total Salary for Each Department using Subtotals

a) Click on any cell within the table.

b) Now calculate the subtotal
1. Select a cell
2. Click “=” Ensure to add subtotal
3. Then use the function “sum” (which reflects number 9)
4. Then select the range of the salary column corresponding to the each department
5. Now click OK

The Subtotal for the Accounts Department is 42100

=SUBTOTAL(9,C2:C6)

The Subtotal for the Engineering Department is 63000

=SUBTOTAL(9,C7:C9)

The Subtotal for the Marketing Department is 73000

=SUBTOTAL(9,C10:C12)

Step 6: Filter Records for the Department in Accounts and Salary > 10000

a) Click the drop-down arrow in the "Department" column.

b) Unselect all, and then select only "Accounts".
c) Click the drop-down arrow in the "Salary" column.
d) Click "Number Filters" > "Greater Than" and enter "10000".

Here's what it should look like after these steps:

Name Department Salary

Anusha Accounts 12000

Tejaswi Accounts 11000

Step 7: Save Your Excel Sheet

a) Go to "File" > "Save As" and save your Excel sheet.

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Practical 13 (Conditional formatting)

Apply the conditional formatting for marks

Entering the following data into the Excel sheet and apply conditional formatting for marks
according to the given criteria:
 Subjects Raju Rani Mark Rosy Ismail Reshma

English 76 89 43 51 76 87

2ndLang 55 85 78 61 47 33

Maths 65 82 34 58 52 65

Computers 45 91 56 72 49 56

Human Values 51 84 54 64 32 64

35 below Red
35 to 50 Blue
51 to 70 Green
71 to 100 Yellow

Steps to Create the Table and Apply Conditional Formatting in Excel:

Step 1: Open Excel

a) Open Microsoft Excel on your computer.

Step 2: Enter Data into the Sheet

a) Enter the data into the sheet as described above

Subjects Raju Rani Mark Rosy Ismail Reshma

English 76 89 43 51 76 87

2ndLang 55 85 78 61 47 33

Maths 65 82 34 58 52 65

Computers 45 91 56 72 49 56

Human Values 51 84 54 64 32 64

Step 3: Create the Table

a) Highlight the entire range of data including the headers.

b) Go to the "Insert" tab.
c) Click on "Table".

Step 4: Apply Conditional Formatting

a) Select the "Marks" column.

b) Go to the "Home" tab.
c) Click on "Conditional Formatting" in the Styles group.
d) Choose "New Rule".
Step 5: Create the Conditional Formatting Rules

For Marks <35 (Red)

a) Under "Select a Rule Type", choose "Format only cells that contain".
b) Under "Format only cells with", select "Cell Value" and then "less than ".
c) Enter "35" in the box.
d) Click on the "Format" button.
e) Go to the "Fill" tab, choose red color, and click "OK".

For Marks between 35 and 50 (Blue):

a) Under "Select a Rule Type", choose "Format only cells that contain".
b) Under "Format only cells with", select "Cell Value" and then "between".
c) Enter "35" in the first box and "50" in the second box.
d) Click on the "Format" button.
e) Go to the "Fill" tab, choose blue color, and click "OK".

For Marks between 51 and 70 (Green):

a) Under "Select a Rule Type", choose "Format only cells that contain".
b) Under "Format only cells with", select "Cell Value" and then "between".
c) Enter "51" in the first box and "70" in the second box.
d) Click on the "Format" button.
e) Go to the "Fill" tab, choose green color, and click "OK".

For Marks between 71 and 100 (Yellow):

a) Under "Select a Rule Type", choose "Format only cells that contain".
b) Under "Format only cells with", select "Cell Value" and then "between".
c) Enter "71" in the first box and "100" in the second box.
d) Click on the "Format" button.
e) Go to the "Fill" tab, choose yellow color, and click "OK".

Step 6: Save Your Excel Sheet

f) Go to "File" > "Save As" and save your Excel sheet.

Here is how the table look like,

Column1 Raju Rani Mark Rosy Ismail Reshma

english 76 89 43 51 76 87

II Lang 55 85 78 61 47 33

maths 65 82 34 58 52 65

computers 45 91 56 72 49 56

Human Values 51 84 54 64 32 64
 Practical 14 (Templates)

Create a presentation using templates

Steps to create a presentation using templates in Microsoft PowerPoint:

Step 1: Open Microsoft PowerPoint.

Step 2: Select a Template:

g) Open PowerPoint.
h) Click on "File" in the top-left corner.
i) Click on "New".
j) In the "New Presentation" window, you can choose a template from the available options
or search for more templates online. Click on the one you like to select it.

Step 3: Edit the Presentation:

a) After selecting a template, you can start editing it. You can change text, colors, fonts, and
add your own content.
b) Click on the text boxes and images to replace them with your own content.

Step 4: Save your presentation:

a) Click on "File" in the top-left corner.

b) Select "Save As".
c) Choose the location where you want to save your presentation.
d) Enter a name for your presentation.
e) Click on "Save".

Step 5: Adding Slides:

a) Click on the "Home" tab.

b) Click on the down arrow next to the "New Slide" button.
c) Choose the slide layout you want to add.

Step 6: Preview and Play Presentation:

d) Click on the "Slide Show" tab.

e) Click on "From Beginning" or press F5 to start the presentation.

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Practical 15 (Slide Master)

Create a Custom layout or Slide Master for professional presentation.

Here are the steps to create a custom layout or slide master:

Step 1: Open PowerPoint

a) Open Microsoft PowerPoint on your computer.

Step 2: Access the Slide Master

a) Go to the "View" tab.

b) Click on "Slide Master" in the Master Views group.

Step 3: Create a New Slide Master

a) In the Slide Master view, click on the "Insert Slide Master" button. This will create a new
slide master.

Step 4: Edit Slide Master Layout

Click on the new slide master (the one at the top).

Customize the slide master layout according to your requirements. Here's how you can do it:

Change Fonts:

a) Click on the "Fonts" dropdown in the Slide Master tab to choose a different font for your
text.

Add Company Name:

a) Click on the "Title" text box and add the company name.
b) Format the company name with a big font and bold.

Add Managing Director Name and Details:

a) Below the company name, add text boxes for the Managing Director's name, phone
number, fax number, and email address.
b) Use appropriate symbols for phone, fax, and email.

Add Address Section:

a) Below the contact details, add two text boxes for the office and residence addresses.
b) Separate the two addresses with a straight line.

Step 5: Inserting Symbols

a) Go to the "Insert" tab and click on "Symbol".

b) Choose the symbols for phone, fax, and email.

Step 6: Customize the Design

a) Adjust font sizes, styles, and colors to make the text more readable.
b) Arrange the elements neatly and ensure a professional look.

Step 7: Save the Slide Master

a) Once you are satisfied with your custom layout, click on the "Close Master View" button.
Step 8: Apply the Custom Layout to a New Slide

a) Now that you have created your custom layout, you can use it to create new slides.
b) Go to the "Home" tab.
c) Click on the dropdown arrow below "New Slide" and select your custom layout from the
"Layout" section.

Step 9: Save Your PowerPoint Presentation

a) Go to "File" > "Save As" and save your PowerPoint presentation.

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Practical 16 (Transitions & Animations)

Create a presentation with slide transitions and animation effects

Here are the steps to create a presentation with slide transitions and animation effects in
Microsoft PowerPoint:

Step 1: Open PowerPoint

a) Open Microsoft PowerPoint on your computer.

Step 2: Create New Presentation

a) Click on "Blank Presentation" to start with a new slide.

Step 3: Add Content to Your Slides

a) Click on the first slide, usually titled "Title Slide".

b) Add the following content:
1. Company Name (with big font)
2. Managing Director
3. Phone: XXX-XXX-XXXX
4. Fax: XXX-XXX-XXXX
5. Email: [email protected]
6. Office Address: 123 Main Street, City, State, ZIP Code
7. Residence Address: 456 Park Avenue, City, State, ZIP Code

Step 4: Apply Transitions

a) Click on the "Transitions" tab.

b) Choose a transition effect. For example, let's select "Fade" from the "Subtle" section.

Step 5: Apply Transition Sound (Optional)

a) If you want to add a sound effect to the transition:

1. Click on the drop-down menu next to "Sound" in the Timing group.
2. Choose a sound effect.
3. Adjust the sound options as per your preference.
Step 6: Add Animation Effects

a) Click on the first content box.

b) Go to the "Animations" tab.
c) Choose an entrance animation effect. For example, let's select "Fly In" from the
"Entrance" section.
d) Adjust the animation options as per your preference.

Step 7: Set Animation Timing

a) Click on the animation effect you just added.

b) Go to the "Animation Pane" in the "Advanced Animation" group.
c) Right-click on the animation and select "Effect Options".
d) Adjust the "Start" option to "With Previous" and set the duration as per your preference.

Step 8: Add Additional Slides and Repeat

a) Click on the "New Slide" button to add new slides.

b) Repeat steps 3 to 7 for each slide you add.

Step 9: Save Your Presentation

a) Go to "File" > "Save As" and save your PowerPoint presentation.

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Practical 17 (graphical representation)

Create a table in PPT and apply graphical representation

Creating a table in PowerPoint and apply graphical representation to it:

Step 1: Open PowerPoint

a) Open Microsoft PowerPoint on your computer.

Step 2: Create a New Presentation

a) Click on "Blank Presentation" to start with a new slide.

Step 3: Insert a Table

a) Go to the slide where you want to insert the table.

b) Click on the "Insert" tab.
c) Click on "Table" and choose the number of rows and columns for your table. For this
example, let's use a 3x3 table.

Step 4: Enter Data into the Table

Enter the data into the table. Here is an example:

 Company Name Managing Director Contact Address
ABC Corporation John Doe Phone: XXX-XXX-XXXX 123 Main Street
Fax: XXX-XXX-XXXX City, State, ZIP
Email: [email protected]

Step 5: Apply Graphical Representation

a) Highlight the table by clicking on it.

b) Go to the "Insert" tab.
c) Click on "Chart" and select the type of graph you want to apply. For this example, let's
select "Clustered Column".

Step 6: Customize the Chart

a) After selecting the chart, a new Excel sheet will appear with placeholder data.
b) Replace the placeholder data with your table data.

Step 7: Close Excel Sheet

a) After editing the data, close the Excel sheet.

Step 8: Adjust the Chart Size and Position

a) Click on the chart to select it.

b) Adjust the size and position of the chart so that it fits well within the slide.

Step 9: Save Your Presentation

a) Go to "File" > "Save As" and save your PowerPoint presentation.

Prepared By

Rebikha Francis.