A Laboratory Project Report

on

BILLING SYSTEM
submitted in partial fulfillment of the requirements for the laboratory project in

BACHELOR OF TECHNOLOGY
in
COMPUTER SCIENCE AND ENGINEERING
by
Surapaneni Sahishna (24211A05JW)

Upputuri Madhuri (24211A05KQ)

Tulasi Megana (24211A05KM)

Sunkara Sreeja (24211A05JQ)

Under the guidance of

Mrs P. Jhansi Devi
Assistant Professor.

B.V.RAJU INSTITUTE OF TECHNOLOGY

(UGC Autonomous, Accredited by NBA & NAAC)
Vishnupur, Narspur, Medak(Dist.), Telangana State, India - 502313
2024 – 2025
 CERTIFICATE

This is to certify that the laboratory Project entitled “BILLING SYSTEM”,

being submitted by

Surapaneni Sahishna (24211A05JW)

Sunkara Sreeja (24211A05JQ)
Tulasi Megana (24211A05KM)
Upputuri Madhuri (24211A05KQ)

In partial fulfillment of the requirements for the laboratory project Of

BACHELOR OF TECHNOLOGY in COMPUTER SCIENCE AND ENGINEERING
to B V RAJU INSTITUTE OF TECHNOLOGY is a record of bonafide work carried out
during the first semester by them under the guidance of Mrs. P. Jhansi Devi,
Assistant Professor, CSE Department.

This is to certify that the above statement made by the students is/are
correct to the best of my knowledge.

Mrs. P. Jhansi Devi

Assistant Professor.
 CANDIDATE’S DECLARATION

We hereby certify that the work which is being presented in the project
entitled “BILLING SYSTEM” in partial fulfillment of the requirements for the
project laboratory of Computational thinking and programming, work carried out
during a period from September 2024 to December 2024 under the guidance of
Mrs. P. Jhansi Devi, Assistant Professor.

Surapaneni Sahishna (24211A05JW)

Tulasi Megana (24211A05KM)

Sunkara Sreeja (24211A05JQ)

Upputuri Madhuri (24211A05KQ)

 ACKNOWLEDGEMENT

We would like to express our sincere gratitude to all those who have contributed to the successful
completion of this project.

First and foremost, we would like to thank our supervisor, Mrs. P Jhansi Devi, for their invaluable
guidance, constant support, and insightful suggestions throughout the course of this project. Their
expertise and encouragement were pivotal in shaping the direction of this work.

A special thanks to my family and friends for their constant support and motivation. Their
understanding and encouragement have played a crucial role in our success.

Lastly, we would like to acknowledge all those who have directly or indirectly contributed to the
completion of this project, making it an enriching learning experience.

Thank you all

Surapaneni Sahishna (24211A05JW)

Tulasi Megana (24211A05KM)

Sunkara Sreeja (24211A05JQ)

Upputuri Madhuri (24211A05KQ)

 ABSTRACT

The Billing System is a comprehensive C programming project aimed at developing an efficient

and user-friendly software application to automate the billing process. This system is tailored for use

in retail stores, restaurants, and small businesses, where accurate and speedy billing is crucial. The

primary features of the system include adding items to the bill with details such as name, quantity, and

price; calculating totals and applying taxes or discounts as per predefined rules; and generating a

detailed and printable invoice for the customer.

The project employs fundamental and advanced concepts of C programming, including file

handling for storing and retrieving transaction records, arrays and structures for managing data, and

functions to modularize the code for better readability and maintainability. It also includes input

validation and error-handling mechanisms to ensure reliability. By automating repetitive tasks, this

system reduces human error and enhances operational efficiency.

The project provides a scalable foundation that can be further enhanced with features such as

database integration, multi-user access, and graphical interfaces, making it versatile for various

business applications.

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 TABLE OF CONTENTS

S NO. TOPIC NAME PAGE NUMBER

1. INTRODUCTION 3-5

2. IMPLEMENTATION CODE 6-11

3. RESULTS 12-15

4. CONCLUSION 16

5. REFERENCES 17

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 INTRODUCTION

The project, “Billing System,” is a software application designed to automate the ordering and
billing processes for departmental stores and other businesses. It addresses inefficiencies in traditional
paper-based systems, such as errors, delays, and high operational costs, by introducing a modern, digital
alternative. The system is especially suitable for small and medium enterprises, offering tools like USB
barcode reader integration for inventory tracking and real-time invoicing.
This initiative aims to reduce paper usage, enhance accuracy, and streamline processes while
supporting environmental sustainability goals. The proposed system includes features like automated
billing, customer management, and financial reporting to make operations more efficient and user-
friendly.

METHODOLOGY:
A structured methodology was adopted for the development of the Billing System, ensuring it
meets user needs and business requirements. Key steps included:
1. Needs Analysis: Surveys and interviews with stakeholders identified pain points in traditional
billing processes.
2. System Design: Wireframes, prototypes, and entity-relationship diagrams were created to ensure
scalability, performance, and user-friendliness.
3. Development: An agile approach was used, integrating Python for application logic, SQLite for
database management, and Tkinter for GUI development.
4. Testing and Commissioning: Functional, security, and performance tests were conducted before
deployment, ensuring reliability and user satisfaction

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OBJECTIVES:

The project aims to:

 Automate billing and inventory management processes.
 Provide accurate, periodic financial reports (monthly, weekly, yearly).
 Cater to small and medium-scale businesses with affordable solutions.
 Support real-time invoice generation and inventory tracking through tools like barcode readers.

SYSTEM ANALYSIS:
The Existing System relies heavily on paper-based methods for invoice generation and
management. This approach is prone to errors, delays, and high operational costs while being
environmentally unsustainable.

The Proposed System automates billing and inventory processes with features like user
registration, invoice customization, online payments, and real-time notifications. The system is scalable,
efficient, and environmentally friendly, promoting digital adoption among users.

IMPLEMENTATION:

The system was designed to handle sales transactions, inventory management, and invoicing
efficiently. Key features include:
1. Item Management: Adding, updating, and tracking items in real-time.
2. CRUD Operations: Ensuring complete functionality for resource management.
3. Technology Stack:
 Python for backend logic.
 SQLite for data storage and transaction tracking.
 Tkinter and QR/barcode libraries for GUI and inventory operations.

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 SYSTEM FUNCTIONS:

User Panel: Users can register, log in, and manage their profiles. Features include viewing invoices,
making payments, and raising issues, with real-time updates and transaction confirmations.

Admin Panel: Administrators can manage user accounts, review and approve invoices, handle
complaints, and generate financial reports for better decision-making.

Invoice Creation and Management: The system supports real-time invoice generation with
customizable payment models. Administrators can review invoices before processing, and users can
view and pay them online.

Security and Data Protection: The system uses encryption, multi-factor authentication, and regular
backups to ensure data security and integrity. Compliance with industry standards is maintained for
robust protection against breaches.

BENEFITS AND CHALLENGES:

Benefits:
 Automation and Efficiency: Simplifies processes, reduces paperwork, and minimizes errors.
 Cost Reduction: Eliminates expenses related to paper, printing, and mailing.
 Customer Satisfaction: Offers convenience with online payments and real-time updates.
 Environmental Sustainability: Reduces paper usage and supports eco-friendly practices

Challenges:

 Adoption Resistance: Users may resist transitioning to digital systems, requiring training and
communication.
 Technology Infrastructure: Ensuring scalability, uptime, and minimal downtime is crucial.
 Information Security: Protecting sensitive customer data is essential for user trust.

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 IMPLEMENTATION CODE

#include<stdio.h>
int main() {
char name[50];
int phone_number, customer_id;

int body_soap, body_scrub, body_spray, shampoo, conditioner, hair_oil, hair_gel;

int sugar, salt, wheat, tea_powder, coffee_powder, rice, turmeric, chilli_powder;
int pepsi, sprite, thumbs_up, mountain_dew, coca_cola, frooti, maaza;

int total, cosmetics_total, grocery_total, beverage_total;

printf(" \n");
printf("BILLING SYSTEM\n");
printf(" \n");
printf("Customer details\n\n");

printf("Customer Name: ");

scanf("%s", name); // Corrected: no need for '&' before name
printf("\nCustomer Number: ");
scanf("%d", &phone_number);
printf("\nCustomer ID: ");
scanf("%d", &customer_id);

printf(" \n");

printf("COSMETICS\n\n");

printf("Body Soap (Rs 50) : ");

scanf("%d", &body_soap);
printf("\nBody Scrub (Rs 40) : ");
scanf("%d", &body_scrub);

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 printf("\nBody Spray (Rs 59) : ");
scanf("%d", &body_spray);
printf("\nShampoo (Rs 299) : ");
scanf("%d", &shampoo);
printf("\nConditioner (Rs 319) : ");
scanf("%d", &conditioner);
printf("\nHair oil (Rs 50) : ");
scanf("%d", &hair_oil);
printf("\nHair gel (Rs 100) : ");
scanf("%d", &hair_gel);

printf(" \n");

printf("GROCERIES\n\n");

printf("Sugar (Rs 79) : ");

scanf("%d", &sugar);
printf("\nSalt (Rs 49) : ");
scanf("%d", &salt);
printf("\nWheat (Rs 99) : ");
scanf("%d", &wheat);
printf("\nTea powder (Rs 89) : ");
scanf("%d", &tea_powder);
printf("Coffee powder (Rs 129) : ");
scanf("%d", &coffee_powder);
printf("\nRice (Rs 199) : ");
scanf("%d", &rice);
printf("\nTurmeric (Rs 39) : ");
scanf("%d", &turmeric);
printf("\nChilli powder (Rs 59) : ");
scanf("%d", &chilli_powder);

printf(" \n");

printf("BEVERAGES\n\n");

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 printf("Pepsi (Rs 150) : ");
scanf("%d", &pepsi);
printf("\nSprite (Rs 199) : ");
scanf("%d", &sprite);
printf("\nThumbs up (Rs 289) : ");
scanf("%d", &thumbs_up);
printf("\nMountain dew (Rs 179) : ");
scanf("%d", &mountain_dew);
printf("Coca Cola (Rs 299) : ");
scanf("%d", &coca_cola);
printf("\nFrooti (Rs 159) : ");
scanf("%d", &frooti);
printf("\nMaaza (Rs 199) : ");
scanf("%d", &maaza);

printf(" \n");

// Cosmetics Total
int boso = 50 * body_soap;
int bosc = 40 * body_scrub;
int bosp = 59 * body_spray;
int sh = 299 * shampoo;
int con = 319 * conditioner;
int ho = 50 * hair_oil;
int hg = 100 * hair_gel;
cosmetics_total = boso + bosc + bosp + sh + con + ho + hg;

printf("Body Soap: %d RS\n", boso);

printf("Body Scrub: %d RS\n", bosc);
printf("Body Spray: %d RS\n", bosp);
printf("Shampoo: %d RS\n", sh);
printf("Conditioner: %d RS\n", con); // Corrected from 'bcon' to 'con'
printf("Hair oil: %d RS\n", ho);
printf("Hair gel: %d RS\n", hg);
printf("Total Cosmetic price: %d RS\n", cosmetics_total);

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 printf(" \n");

// Grocery Total
int sug = 79 * sugar;
int sal = 49 * salt;
int whe = 99 * wheat;
int tea = 89 * tea_powder;
int cp = 129 * coffee_powder;
int ric = 199 * rice;
int tur = 39 * turmeric;
int ch = 59 * chilli_powder;
grocery_total = sug + sal + whe + tea + cp + ric + tur + ch;

printf("Sugar: %d RS\n", sug);

printf("Salt: %d RS\n", sal);
printf("Wheat: %d RS\n", whe);
printf("Tea powder: %d RS\n", tea);
printf("Coffee powder: %d RS\n", cp);
printf("Rice: %d RS\n", ric);
printf("Turmeric: %d RS\n", tur);
printf("Chilli powder: %d RS\n", ch);
printf("Total Grocery price: %d RS\n", grocery_total);

printf(" \n");

// Beverage Total
int pep = 150 * pepsi;
int spr = 199 * sprite;
int thu = 289 * thumbs_up;
int m = 179 * mountain_dew;
int cc = 299 * coca_cola;
int fr = 159 * frooti;
int mz = 199 * maaza;
beverage_total = pep + spr + thu + m + cc + fr + mz;

printf("Pepsi: %d RS\n", pep);

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 printf("Sprite: %d RS\n", spr);
printf("Thumbs up: %d RS\n", thu);
printf("Mountain dew: %d RS\n", m);
printf("Coca cola: %d RS\n", cc);
printf("Frooti: %d RS\n", fr);
printf("Maaza: %d RS\n", mz);
printf("Total Beverages price: %d RS\n", beverage_total);

printf(" \n");

// Final Total
total = cosmetics_total + grocery_total + beverage_total;
printf("Total Amount: %d RS\n", total);

printf(" \n");
printf(" \n");
printf("The Market Spot\n\n");

printf("Customer Name: %s\n", name);

printf("Customer Number: %d\n", phone_number);
printf("Customer ID: %d\n", customer_id);

printf("Product Name\tQuantity\tPrice\n\n");
printf("Body soap\t\t%d\t\t%d\n", body_soap, boso);
printf("Body Scrub\t\t%d\t\t%d\n", body_scrub, bosc);
printf("Body Spray\t\t%d\t\t%d\n", body_spray, bosp);
printf("Shampoo\t\t\t%d\t\t%d\n", shampoo, sh);
printf("Conditioner\t\t%d\t\t%d\n", conditioner, con);
printf("Hair oil\t\t%d\t\t%d\n", hair_oil, ho);
printf("Hair gel\t\t%d\t\t%d\n", hair_gel, hg);
printf("Sugar\t\t\t%d\t\t%d\n", sugar, sug);
printf("Salt\t\t\t%d\t\t%d\n", salt, sal);

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 printf("Wheat\t\t\t%d\t\t%d\n", wheat, whe);
printf("Tea powder\t\t%d\t\t%d\n", tea_powder, tea);
printf("Coffee powder\t%d\t\t%d\n", coffee_powder, cp);
printf("Rice\t\t\t%d\t\t%d\n", rice, ric);
printf("Turmeric\t\t%d\t\t%d\n", turmeric, tur);
printf("Chilli powder\t%d\t\t%d\n", chilli_powder, ch);
printf("Pepsi\t\t\t%d\t\t%d\n", pepsi, pep);
printf("Sprite\t\t\t%d\t\t%d\n", sprite, spr);
printf("Thumbs up\t\t%d\t\t%d\n", thumbs_up, thu);
printf("Mountain dew\t%d\t\t%d\n", mountain_dew, m);
printf("Coca cola\t\t%d\t\t%d\n", coca_cola, cc);
printf("Frooti\t\t\t%d\t\t%d\n", frooti, fr);
printf("Maaza\t\t\t%d\t\t%d\n", maaza, mz);

printf("Grocery Total Price: %d\n\n", grocery_total);

printf("Cosmetics Total Price: %d\n\n", cosmetics_total);
printf("Beverages Total Price: %d\n\n", beverage_total);
printf("Total Price: %d\n\n", total);
return 0;
}

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 RESULTS

BILLING SYSTEM

Customer details

Customer Name: Akshaya

Customer Number: 7886500931

Customer ID: 5757684

COSMETICS

Body Soap (Rs 50) : 6

Body Scrub (Rs 40) : 3

Body Spray (Rs 59) : 2

Shampoo (Rs 299) : 2

Conditioner (Rs 319) : 3

Hair oil (Rs 50) : 1

Hair gel (Rs 100) : 0

GROCERIES

Sugar (Rs 79) : 3

Salt (Rs 49) : 2

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 Wheat (Rs 99) : 2

Tea powder (Rs 89) : 1

Coffee powder (Rs 129) : 1

Rice (Rs 199) : 3

Turmeric (Rs 39) : 1

Chilli powder (Rs 59) : 2

BEVERAGES

Pepsi (Rs 150) : 0

Sprite (Rs 199) : 10

Thumbs up (Rs 289) : 3

Mountain dew (Rs 179) : 1

Coca Cola (Rs 299) : 5

Frooti (Rs 159) : 0

Maaza (Rs 199) : 10

Body Soap: 300 RS

Body Scrub: 120 RS
Body Spray: 118 RS
Shampoo: 598 RS
Conditioner: 957 RS
Hair oil: 50 RS
Hair gel: 0 RS
Total Cosmetic price: 2143 RS

Sugar: 237 RS

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 Salt: 98 RS
Wheat: 198 RS
Tea powder: 89 RS
Coffee powder: 129 RS
Rice: 597 RS
Turmeric: 39 RS
Chilli powder: 118 RS
Total Grocery price: 1505 RS

Pepsi: 0 RS
Sprite: 1990 RS
Thumbs up: 867 RS
Mountain dew: 179 RS
Coca cola: 1495 RS
Frooti: 0 RS
Maaza: 1990 RS
Total Beverages price: 6521 RS

Total Amount: 10169 RS

The Market Spot

Customer Name: Akshaya

Customer Number: 7886500931
Customer ID: 5757684
Product Name Quantity Price

Body soap 6 300

Body Scrub 3 120
Body Spray 2 118
Shampoo 2 598
Conditioner 3 957
Hair oil 1 50
Hair gel 0 0
Sugar 3 237

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 Salt 2 98
Wheat 2 198
Tea powder 1 89
Coffee powder 1 129
Rice 3 597
Turmeric 1 39
Chilli powder 2 118
Pepsi 0 0
Sprite 10 1990
Thumbs up 3 867
Mountain dew 1 179
Coca cola 5 1495
Frooti 0 0
Maaza 10 1990
Grocery Total Price: 1505

Cosmetics Total Price: 2143

Beverages Total Price: 6521

Total Price: 10169

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 CONCLUSION

The Billing System project serves as a practical demonstration of leveraging C programming to address
real-world business challenges effectively. By automating the process of billing, the system not only
reduces manual errors but also improves the speed and accuracy of transactions, making it a valuable
tool for small to medium-sized businesses. The project showcases essential programming skills such as
algorithm design, file management, and modular programming, reflecting the versatility and robustness
of C as a language for software development.

Through this project, significant emphasis is placed on problem-solving, attention to detail, and
user-centric design. While the current implementation addresses basic billing needs, it also lays the
groundwork for future enhancements, such as incorporating a graphical user interface (GUI) for
improved user interaction, integrating databases for advanced data management, and enabling cloud
support for remote access and data storage. The project underscores the potential of technology to
simplify and improve everyday tasks, highlighting the importance of programming skills in developing
solutions for real-world scenarios.

This Billing System is a testament to how programming knowledge can translate into
functional, impactful solutions that meet practical needs, offering a meaningful contribution to the field
of software development and business process automation.

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 REFERENCES

[1] International Journal of Scientific Research & Engineering Trends Volume 10,
Issue 3, May-June-2024, ISSN (Online): 2395-566X Billing Systems for Enhanced
Efficiency and Sustainability
[2] IoT-Based Smart Billing System using RFID and Mobile ApplicationDr. Meenakshi
Thalor, Dr. Riyazahemed Jamadar, Dr. Mrunal Pathak,Dr. Vandana Kale April-June-
2024
[3] International Journal for Multidisciplinary Research (IJFMR) E-ISSN: 2582-2160 ●
IJFMR240216444 Volume 6, Issue 2, March-April 2024 1 Smart Supermarket
Billing System Mrs. Josephine Ruth Fenitha , Mrs.Leelavathi , Saivishal , Magesh ,
Charan Kumar

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