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Database Project Steps - Updated

This document outlines the steps to complete a database project in Microsoft Access. It includes: 1) Importing Excel tables and setting primary keys 2) Creating forms for data entry 3) Building a main switchboard and sub-switchboards for navigation 4) Setting the switchboard as the startup window 5) Creating parameter queries to search and filter data 6) Establishing relationships between tables and writing queries to utilize these relationships 7) Performing advanced queries with filters, calculations and other criteria 8) Diagramming table relationships in a report 9) Using wildcard searches 10) Adding calculations to queries 11) Customizing forms

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Shimshon Shimshonov
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52 views

Database Project Steps - Updated

This document outlines the steps to complete a database project in Microsoft Access. It includes: 1) Importing Excel tables and setting primary keys 2) Creating forms for data entry 3) Building a main switchboard and sub-switchboards for navigation 4) Setting the switchboard as the startup window 5) Creating parameter queries to search and filter data 6) Establishing relationships between tables and writing queries to utilize these relationships 7) Performing advanced queries with filters, calculations and other criteria 8) Diagramming table relationships in a report 9) Using wildcard searches 10) Adding calculations to queries 11) Customizing forms

Uploaded by

Shimshon Shimshonov
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Database Project Step 1

1. Start a new database


Database Project Step 1
2. Import/insert Excel table into your database
Database Project Step 1
3. First row is column heading
Database Project Step 1
4. Pick the primary key as the SN-> Next and Finish
5. Do the same think for all the Excel tables in the folder
Database Project Step 2

• Create forms for all the tables


Database Project Step 2
• Add new records to your table, three new projects, three new
clients and three new time card records.
Database Project Step 3
• Create the main switchboard
• Create all the sub-switchboards and add buttons to add/edit forms and exit
the submenu
Database Project Step 4

• Set the switchboard to be your main startup window-> from


the Microsoft button click the Access Option
Database Project Step 4

• Then find the current database tab


• Set the display form to the Switchboard
Database Project Step 5
• Create the queries, using a parameter query
• Retrieve project by project number/ project client/ county
Database Project Step 6
• Create relationships between tables
• Write queries that use this relationships for example get all the projects that
were initiated by a specific client
Database Project Step 7

• Perform sophisticated queries


Database Project Step 7

• Perform sophisticated queries, for example a window query


( >[MINIMUM NORTHING?] And <[MAXIMUM NORTHING?] ) :
Database Project Step 7

• Perform sophisticated queries, for example a query to obtained


the number of hour an employee worked:
Database Project Step 8
• Show diagram of relationships in your report
Database Project Step 9
• Create queries with the Like command and Wildcard sign
• Like [Type the first letters of the person] & "*"
Database Project Step 10
• Create queries with arithmetic functions in the query design check the
Total button to add another row. Set this row to a function like sum or
average
Database Project Step 11

• Open a form in design view, add text boxes and change the design
Compress your database and submit it

Right click on the database file, select winzip, and add to…
Writing a report
• Cover page with name, date, course name
and title of the lab
• Introduction
• Briefly explain all the steps in creating a
database
• Explain your queries (at least 10)
• Explain the relationships
• Conclusion
Database Project Step 11
• Create queries which are displayed as forms
• Create form in design view, add text boxes and two buttons (find
record and close), set the labels and the captions save form as
Find_Project

• Create form project using wizard that has all the fields
Database Project Step 11
• Create two Macros, Close Form

• And Form Find_Project, select OpenForm, and set the where for
the proper query (use Or, Like etc.)
Database Project Step 11
• Use the expression builder to create a query that compares a table value to the form text
element for example
• [Projects]![Project_ID]=[Forms]![Find_Project]![Text0] Or [Projects]![Name]=Forms!
[Find_Project]![Text2]

• Link the buttons in the form find project to the Macros. By right clicking on the button
and setting in the properties the on-click to the Macro.
• Save and run the form

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