Audience
Independent restaurants, pubs, cafés, takeaways, caterers, food trucks, hotel kitchens and catering colleges in the UK.
About PrepSheet
PrepSheet is a browser-based food-costing and menu-pricing tool for UK kitchens, built by a working chef. Enter ingredient pack prices and recipe quantities to calculate batch cost, cost per portion, food-cost percentage and gross profit using the ex-VAT selling price. Scale recipes to a chosen number of covers and print prep sheets. The free calculator and recipe workspace run in a browser, with an optional account for syncing recipes across devices. PrepSheet Plus adds invoice scanning, price updates, dish-level gross-profit alerts and up to 500 synced recipes. A free, read-only MCP connector lets compatible AI assistants cost recipes, calculate UK gross profit, retrieve starter recipes and build prep lists. PrepSheet also offers downloadable kitchen templates, including food-cost, allergen and stock-take sheets.
Other Popular Alternatives & Related Software
Mise
Mise tells independent restaurant owners what every dish on their menu actually costs — and what to do when a cost moves.
Snap a photo of a supplier receipt. Mise reads every line, matches each item to your ingredient list, and updates the cost of every dish that uses it. About five seconds per receipt.
Each month you get a one-page report: which dishes made money, which didn't, and where costs moved enough to act on. Every finding comes with an action menu — tighten a portion, switch or renegotiate a supplier, reformulate the recipe, or reprice as a last resort.
Setup is fully managed. A Mise team member walks through your entire menu and builds the recipes, sub-recipes, ingredients, and supplier links for you. You don't build anything.
Built for single-location, owner-operated restaurants with 20–60 menu items. Enterprise food-cost platforms start around $300/month and assume you have a tech-comfortable manager. Mise doesn't.
Learn more about Mise
EasyHeadChef
EasyHeadChef is web-based restaurant management software for restaurants, bars and kitchens. It brings together recipes, ingredient records, the 14 EU allergens, recipe costing, dish margins and food-cost tracking. Ingredient price changes update the cost calculations for every dish that uses them. Teams can create digital QR menus with photos and allergen information, translate menus with AI and print them from the same data. AI can read photos of menus, recipes and supplier invoices and add extracted information to the app for review. Inventory tools track stock levels and minimums and prepare supplier order lists. Daily team tasks coordinate opening, service and closing routines and include temperature logs. The floor plan supports staff taking orders on their phones and guests ordering from a QR menu, with orders sent to a kitchen display. Allergy alerts appear on orders. Staff and guests can access the web app on a computer, tablet or phone.
Learn more about EasyHeadChef
Dishbon
Dishbon is a recipe costing and menu pricing platform designed to help restaurants and other food businesses calculate ingredient costs, set menu prices, and monitor profitability. The software calculates the cost of individual dishes using ingredient prices, preparation recipes, packaging expenses, and food waste. Users can enter recipes manually or paste existing recipes to automatically identify ingredients, quantities, and measurement units. Its pricing tools calculate food cost percentages, gross profit, and suggested selling prices based on target margins. Dishbon also compares profitability across dine-in and delivery channels, including DoorDash, Uber Eats, and Grubhub, while accounting for commissions and additional fees. The platform provides ingredient price tracking, margin alerts, printable recipe cards, shopping lists, CSV imports and exports, and shared workspaces for kitchen teams.
Learn more about Dishbon
Recipe Cost Calculator
Recipe Cost Calculator helps thousands of businesses become more profitable, save time and find peace of mind. Immediately see your per-ingredient or per-category recipe costs. Charts, spreadsheets, lists - however you want it. Immediately see your per-category recipe costs. Perfect for tracking and making sure your ingredient, packaging and labor costs are on target. See the big changes to your ingredient prices at a glance, giving you an opportunity to switch suppliers or negotiate better pricing. Use our powerful pricing tools to help you factor in multiple levels of distribution, taxes, margins and otherwise to make sure that your recipes are profitable. Export your recipes as PDF for printing either for cost analysis or as recipe prep sheets for use in your restaurant or production facility. Easily create or view scaled versions of your recipes. Easily create measurement converters to convert between weight / volume or other units, depending on how you want to use your ingredients
Learn more about Recipe Cost Calculator
Pricing
Starting Price:
Free
Pricing Details:
PrepSheet Plus costs £12 per month or £120 per year and includes a 14-day free trial without a card. Plus includes a monthly allowance for invoice scans; additional scan-page packs are available as one-time purchases. The free tools and recipe workspace are also available.
Free Version:
Free Version available.
Free Trial:
Free Trial available.
Company Information
PrepSheet
United Kingdom
getprepsheet.com
Videos and Screen Captures
PrepSheet review screen for a supplier invoice, listing ingredient descriptions, pack sizes, units, prices, remembered matches, and price-change alerts.
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Product Details
Platforms Supported
Cloud
Training
Documentation
Support
Online
PrepSheet Frequently Asked Questions
Q: What kinds of users and organization types does PrepSheet work with?
PrepSheet works with these users and organization types: Mid Size Business, Small Business, Enterprise, Freelance, Nonprofit, Government, and Startup.
Q: What languages does PrepSheet support in their product?
PrepSheet supports these languages: English.
Q: What kind of support options does PrepSheet offer?
PrepSheet offers support via online.
Q: What other applications or services does PrepSheet integrate with?
PrepSheet integrates with: ChatGPT, Claude Duet, Claude for Legal, Claude, Model Context Protocol (MCP), and Zapier.
Q: Does PrepSheet have an API?
Yes, PrepSheet has an API.
Q: What type of training does PrepSheet provide?
PrepSheet provides training in the form of documentation.
Q: Does PrepSheet offer a free trial?
Yes, PrepSheet offers a free trial.
Q: How much does PrepSheet cost?
Pricing for PrepSheet starts at Free.
