Audience
Mid-sized companies
About Yoffix
Yoffix is a flexible and secure hybrid workplace management platform designed for organizations running on Microsoft 365. Built specifically for Microsoft Teams and Outlook, Yoffix helps companies manage every part of the workplace, from desk and room bookings to hybrid policies, visitors, resources, and compliance.
More than just booking software, Yoffix is designed to drive real collaboration. Teams can plan office days together, reduce no-shows and double bookings, and improve how employees work together onsite, turning the office into a place where productive work actually happens.
For IT, HR, and workplace teams, Yoffix offers full control through custom roles, permission-based governance, and advanced analytics on space usage, attendance, and team presence. The platform supports single sign-on via Entra ID, two-way calendar sync, and deep Microsoft integrations to ensure fast adoption without extra tools.
GDPR-compliant, ISO 27001 certified, flexible modular pricing.
Pricing
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Product Details
Yoffix Frequently Asked Questions
Q: What makes Yoffix different from other workplace booking software?
Q: Is Yoffix only desk booking, or a full workplace platform?
Q: Does Yoffix work if we are not a Microsoft company?
Q: How does Yoffix handle GDPR, ISO 27001 and works council requirements?
Q: How is Yoffix priced?
Q: How long does implementation take?
Q: Can Yoffix handle several offices and countries?
Q: What hardware do we need?
Q: Can Yoffix show whether our return-to-office policy is actually working?
Q: How does Yoffix stop no-shows and ghost bookings?
Q: What kinds of users and organization types does Yoffix work with?
Q: What languages does Yoffix support in their product?
Q: What kind of support options does Yoffix offer?
Q: What other applications or services does Yoffix integrate with?
Q: Does Yoffix have an API?
Q: Does Yoffix have a mobile app?
Q: What type of training does Yoffix provide?
Q: Does Yoffix offer a free trial?
Q: How much does Yoffix cost?
Q: What pricing for support is available for Yoffix?
Q: What pricing for training is available for Yoffix?
Yoffix Product Features
Hot Desk Booking
Yoffix turns desk booking into something employees actually use. People book a desk in one click from Microsoft Teams, Slack, the mobile app, an interactive 2D or 3D floor plan, or by scanning a QR code on the desk. They filter by monitor setup, standing desk, quiet zone or any tag you add, save a favorite desk, and book next to a specific colleague. Admins keep control. Set team or personal desks, booking windows, priority rules, and check-in with auto-release so unclaimed desks go back into the pool instead of sitting empty. Absence sync with HRIS such as Personio, Workday, BambooHR, HiBob, SAP SuccessFactors and others cancels bookings automatically when someone is on leave or sick. Every booking feeds the utilization dashboard, so you see real demand by floor, zone, team and day. Customers report adoption above 90% and office space savings of 30 to 50%. Desk sharing starts at €1.50 per user per month and you pay only for the modules you use.
IWMS
Yoffix connects workplace management, office attendance, and space utilization analytics in one modular platform. It covers the workplace side of IWMS, helping mid-sized companies turn usage data into lower space costs and better-coordinated office days. Manage desks, meeting rooms, parking, lockers, shared resources, visitors and office service requests across locations. Office space utilization analytics show how offices are used by floor and weekday. Heatmaps and AI recommendations identify underused areas and opportunities to improve layouts. Act on those insights with team zones, booking priorities, capacity adjustments and coordinated team days. Integrations with Microsoft 365, HR systems and access control connect workplace planning with daily operations. Yoffix focuses on hybrid workplace orchestration, not lease accounting or capital projects. ISO 27001 certified, GDPR compliant, hosted in Germany, regional hosting and private cloud available.
Meeting Room Booking System
Book a meeting room from the Yoffix app, the floor plan, a room display or directly in Outlook with the Yoffix Room Finder add-in. Bookings sync two ways with Outlook and Google Calendar, so a room reserved in one place shows up correctly in the other and double bookings stop. Search by capacity, floor, equipment or tag. Add catering, equipment, a seating layout, an online meeting link or an external visitor to the same booking. Check-in and auto-release hand the room back automatically when nobody turns up, which is where most reclaimed room capacity comes from. For on-site booking, Yoffix sells two EU-made displays: a 10.1 inch Android panel with NFC check-in and an LED status bar, and a wireless e-ink display that runs 2+ years on one charge and mounts on glass. The room display app also runs on any compatible tablet, and any smart TV can show live availability. Analytics show which rooms are oversized and which are always full. From €10 per room per month.
Parking Management
Parking is usually managed in a spreadsheet and it is usually the thing people complain about first. Yoffix puts it in the same flow as the desk booking. Employees add a parking space when they book their office day, or reserve one on its own, from Teams, Slack, web or mobile. Parking spaces sit on the floor plan or as pins outside it for surface lots, tagged with EV charging, disabled access, covered or anything else you need, so people filter for what they require. Spaces can be open, personal or assigned to a team, with auto-release returning unclaimed ones to the pool and priority rules deciding who gets first access when demand exceeds supply. Hosts can add parking to a visitor invitation and the details go out with the desk and office address. On Enterprise, Yoffix passes booked space and plate data to barrier systems and ANPR cameras to automate gate entry. The dashboard shows utilization by weekday and month. From €1 per space per month.
Space Management
Yoffix helps you manage your office space, measure its utilization. It connects attendance, desk and room usage with the controls to improve how space is allocated and used. Interactive floor plans let you configure desks, rooms and team zones across locations. Utilization reports show averages and patterns by office, floor and weekday. Heatmaps reveal underused areas, while AI recommendations suggest layout improvements. Turn those insights into action: adjust team zones and booking priorities, release unclaimed desks automatically and coordinate team days to balance demand across the week. Use the evidence to review desk-to-employee ratios, repurpose space and plan office consolidation or growth. Attendance data from check-ins and Wi-Fi/LAN detection adds visibility into actual presence. Customers report 20–30% space savings. Configurable visibility, anonymization and retention controls support Works Council requirements.
Visitor Management
Yoffix replaces the paper visitor book with a digital reception. A host pre-registers a guest in under a minute and can reserve a meeting room, a desk and a parking space in the same flow, so the invitation email carries everything the visitor needs before arrival. On the day, visitors check themselves in by QR code on any tablet you already own. There is no proprietary hardware to buy. The kiosk carries your logo, colors and welcome text, and Enterprise customers can white-label the entire visitor app. Hosts are notified instantly in Teams, Slack or email, and reception or security can be added as extra recipients. Couriers and contractors use the same flow. Compliance is covered with privacy policy acceptance, digital document signing, badge printing, configurable retention rules, exportable visitor logs and evacuation lists generated on the spot. ISO 27001 certified, GDPR compliant, hosted in Germany. From €80 per location per month.
Yoffix Additional Categories
Hybrid Work
Most hybrid offices overflow on Tuesday, sit empty on Friday, and produce attendance without collaboration. Yoffix treats that as a coordination problem rather than a booking problem. Set hybrid rules for the whole company or per team, from a minimum number of office days to fixed anchor days when everyone comes in. Employees see who is in on which day, get AI suggestions for the days with the highest team overlap, book a desk next to a colleague and send a quick invite for a shared office day. Team leads reserve a zone for a team day and Yoffix assigns the desks. It all runs inside Microsoft Teams and Outlook with Entra ID single sign-on, which is why adoption sits above 90%. Google Workspace and Slack work too. Dashboards track attendance trends, anchor day compliance and team overlap, so you can tell whether a policy produces real collaboration or just headcount in a building. Customers report joint team office days doubling.
Yoffix Verified User Reviews
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Probability You Would Recommend? 9 out of 10
"Our Experience with yoffix" 5 out of 5 stars Posted 2026-09-04
Pros: The system offers a range of flexible booking options and has proven to be intuitive and well suited to our New Work environment.
Whenever we encountered minor issues, the yoffix team responded quickly and provided or implemented suitable solutions.
We particularly appreciate the continuous, well-thought-out development of the platform, which regularly adds useful improvements.
Even suggestions and ideas raised by us have already been incorporated into the system.Cons: At first, there were a few minor bugs in some browsers.
Neutral: No Android app is available, but it can be accessed via a smartphone browser.Overall: We have had very positive experiences with yoffix, a relatively young workplace booking solution.
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For us, yoffix is a responsive and innovative solution that actively listens to its users and continuously evolves based on their needs.
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