How to Change Font in Outlook: A Complete Guide

How to Change Default Font in Outlook: Quick Steps

• Open Outlook >> Click File.
• Select Options >>Mail.
• Click Stationery and Fonts under Compose messages.
• New Mail Messages>> Click Font>> Select Preferred Font
• Click OK

Changing the font in Outlook is a simple yet effective way to personalize your emails and improve readability. Whether you're using Outlook 365, Outlook 2019, Outlook 2016, Outlook Web, or Outlook on Mac, you can easily adjust the default font size, style, and color to suit your preferences.

If you're wondering how to change the font in Outlook 365 or how to set a default font in Outlook Web, this guide provides step-by-step instructions to help you update your font settings effortlessly.

How to Change Font in Outlook (Windows & Microsoft 365)

By default, Microsoft Outlook uses Aptos as the standard font for composing emails. The font size is set to 11 points, but you can adjust it based on your preference. Follow the steps given below to change the font settings in Outlook. If you use Outlook 365, Outlook 2019, Outlook 2016, or Outlook 2013, follow these steps to update your font settings:

Step 1: Open Outlook & Go to Options

• Open Microsoft Outlook on your computer.
• Click on the File tab in the top-left corner.
• Select Options from the left-hand menu.

Step 2: Navigate to Mail & Stationery Settings

• In the Outlook Options window, click on Mail from the left panel.
• Scroll down to the Compose messages section.
• Click on Stationery and Fonts to open font settings.

Step 3: Customize Font Settings

• In the Signatures and Stationery window, go to the Personal Stationery tab.
• Under New mail messages, click Font to choose a font for composing emails.
• Under Replying or forwarding messages, click Font to set the font for replies/forwards.
• Under Composing and reading plain text messages, click Font to choose a font for plain text emails.

Step 4: Select Your Preferred Font

• Choose your preferred font style, size, and color from the dropdown menus.
• Click OK to save the changes.

Step 5: Apply & Save Changes

• Click OK again in the Signatures and Stationery window.
• Click OK in the Outlook Options window to confirm the changes.
• Restart Outlook to apply the new font settings.

Your new font settings will now be applied to all future emails you compose in Outlook.

How to Change Font in Outlook (Old Versions)

Now we will change the fonts in Outlook 2007 and 2003 edition.

Step 1: Open Outlook, Go to Tools, and Click Options

• Launch Microsoft Outlook 2007 or 2003.
• Click on Tools in the menu bar.
• Select Options from the dropdown menu.

Step 2: Open Mail Format & Stationery Settings

• In the Options dialog box, click on the Mail Format tab.
• Under Stationery and Fonts, click Stationery and Fonts.

Step 3: Modify Font Settings

• Click Font under New Mail Messages to set the font for new emails.
• Click Font under Replying or Forwarding Messages to customize replies.
• Select your preferred font style, size, and color.

Step 4: Select your preferred font

• A Font dialog box will appear. Here, you can select the desired font, style, size, and color from the drop-down list. Outlook provides different font styles and also gives the feature of font coloring.
• Click OK to confirm.
• Click Apply, then OK again.

Your new font settings will now be used for composing emails in Outlook 2007/2003.

How to Change Default Font in Outlook Web

If you're using Outlook Web App (OWA), follow these steps to change the font settings:

Step 1: Log into Outlook Web

• Open your web browser and go to https://outlook.live.com/owa/
• Sign in with your Microsoft account.

Step 2: Access Settings

• Click on the Settings (⚙️ gear icon) at the top-right.
• Click View all Outlook settings at the bottom of the settings panel.

Step 3: Go to Mail Option and Select "Compose and Reply"

• Navigate to Mail > Compose and Reply.
• Scroll down to Message format.

Step 4: Apply Changes and Click on Save Option

• Select your preferred font, size, and color from the dropdown.
• Click Save to apply the new font settings.
• Close the settings window.

Your new font settings will now be used for all new emails in Outlook Web.

How to Change Font in Outlook on MacOS

If you're using Outlook on macOS, follow these steps to change font in outlook:

Step 1: Open Outlook and Select Preferences

• Launch Microsoft Outlook on your Mac.
• Click on Outlook in the menu bar.
• Select Preferences from the dropdown.

Step 2: Click on Fonts Options

• Click on Fonts Options under Personal Settings

Step 3: Click on Font

• Click on the "Font" Button next to new mail and that will result in the opening of a new dialog box with the name "Font".

Step 4: Select Font Type and Size

• Select the desired Font from the drop-down list and change font size (if desired). Now click on OK to apply the changes and these changes will be reflected while writing the mail.

How to Change Font in Outlook for Specific Emails

If you want to change the font style, size, or color for a specific email without modifying the default font settings, follow these steps:

Step 1: Open a New Email

• Launch Microsoft Outlook on your computer.
• Click on the New Email button located in the upper-left corner of the Outlook window.
• A new message window will appear where you can compose your email.

Step 2: Highlight the Text to Modify

• Type your email content as usual.
• Using your mouse, highlight the portion of text that you want to change.
• If you want to modify the entire email’s font, press Ctrl + A (Windows) or Command + A (Mac) to select all text.

Step 3: Change the Font, Size, or Color

• In the Message tab at the top, locate the Format Text section.
• Use the formatting toolbar to customize your text.

Step 4: Finalize and Send Your Email

• Once you're satisfied with the font adjustments, review your email.
• Complete your message by adding a recipient email, subject line, and any necessary attachments.
• Click the Send button to deliver your email with the customized font.

Note:

• This method only affects the current email and does not change the default font settings in Outlook.
• If you need to permanently change the font for all emails, you will need to modify the default font settings under Outlook's Stationery and Fonts options.

Conclusion

Learning how to change the font in Outlook is a simple process that helps you personalize your emails for better readability and professionalism. Whether you're using Outlook 365, Outlook 2019, or the mobile app, adjusting the Outlook default font settings and font size can enhance your communication. By understanding how to change the default font in Outlook 365, you can create a consistent look across all your emails, improving your overall user experience and making your messages stand out.