Audience

Independent pubs, bars, restaurants and cafés that need to manage staff rotas, shift cover, swaps, attendance, holidays, payroll-ready hours and labour costs

About Swapste

Swapste is affordable workforce and rota software built for independent hospitality businesses, including pubs, bars, restaurants and cafés. It brings weekly rotas, shift cover, direct swaps, holidays, GPS-assisted clock-in/out, attendance, payroll-ready reporting and labour-cost planning into one simple system.

Managers can organise staff shifts, approve cover and swaps, manage time off, resolve attendance issues and export confirmed hours for payroll. Smart Labour helps compare scheduled wage costs with expected sales, then actual wage costs with actual sales as the week progresses.

Swapste costs £24.99 per venue per month with unlimited staff, includes a 30-day free trial, and has no long-term contract. Initial rota setup and training are included. It is designed for hospitality teams that want more control than spreadsheets and messaging apps without enterprise complexity or per-user pricing.

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Pricing

Starting Price:
£24.99/month
Pricing Details:
per venue, price decreases with more sites
Free Trial:
Free Trial available.

Integrations

See Integrations

Ratings/Reviews - 1 User Review

Overall 5.0 / 5
ease 5.0 / 5
features 4.0 / 5
design 5.0 / 5
support 5.0 / 5
More Reviews for Swapste Write a Review

Company Information

Swapste
Founded: 2026
swapste.com

Videos and Screen Captures

Weekly rota view

Weekly rota view

Weekly rota view smart-labour-planning -payroll-workbook-summary request-cover -manager-cover-approval
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Product Details

Platforms Supported
Cloud
Training
Live Online
In Person
Support
Online

Swapste Frequently Asked Questions

Q: What kinds of users and organization types does Swapste work with?
Swapste works with these users and organization types: Mid Size Business, Small Business, Enterprise, Freelance, Nonprofit, Government, and Startup.
Q: What languages does Swapste support in their product?
Swapste supports these languages: English.
Q: What kind of support options does Swapste offer?
Swapste offers support via online.
Q: What other applications or services does Swapste integrate with?
Swapste integrates with: Definitive.
Q: What type of training does Swapste provide?
Swapste provides training in the form of live online and in person.
Q: Does Swapste offer a free trial?
Yes, Swapste offers a free trial.
Q: How much does Swapste cost?
Pricing for Swapste starts at £24.99/month.

Swapste Product Features

Employee Scheduling

Employee Database Supported
Mobile Access Supported
Reporting/Analytics Supported
Scheduling Supported
Shift Scheduling Supported
Shift Swapping Supported
Time Clock Supported
Time Tracking Supported
Vacation / Leave Tracking Supported
Appointment Management Not Supported
Automated Scheduling Not Supported
Calendar Management Not Supported
Group Scheduling Not Supported
Messaging Not Supported
Payroll Management Not Supported
Resource Management Not Supported
Schedule Distribution Not Supported

Swapste Verified User Reviews

Write a Review
  • Jed B.
    Bar manager
    Used the software for: Less than 6 months
    Frequency of Use: Daily
    User Role: User, Administrator
    Company Size: 1 - 25
    Design 5 out of 5 stars
    Ease 5 out of 5 stars
    Features 4 out of 5 stars
    Pricing 5 out of 5 stars
    Support 5 out of 5 stars
    Probability You Would Recommend? 10 out of 10

    "Exactly what we needed"

    5 out of 5 stars Posted 2026-09-22

    Pros: Labour planning helped me control costs better without guess, Swapste took away the headache of constant messaging, easy to use rota for managers and staff. Made payroll much easier at the end of the week. Visibility of staff and shift issues after the rota had been distributed

    Cons: With Swapste being so young, there is extras which I would like to have, like payroll integration, although I have been told this is on the roadmap for Swapste,

    Overall: Swapste has massively streamlined many aspects of our back of house process. It’s allowed us to see analytical data we previously wouldn’t have had access to efficiently. Enabling us to cut costs and focus our finances more efficiently.

    Read More...
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