Collaborate with Gemini in Google Docs

With Gemini in Google Docs, you can:

1. On your computer, open a document from Google Docs.
2. At the top right, click Ask Gemini .
   • When you open a document that has text, on the side panel, you’ll find a summary of your document.
   • To get a summary of your document, ask Gemini.
     • Examples:
       • “Summarize this document in 3 bullet points.”
       • “Explain this document like I'm 5 years old.”
     • To summarize a specific section of your document:
       1. Highlight the text.
       2. On the side panel, ask Gemini to summarize your text.
3. You can also:
   • Add the text to your document: Click Insert .
   • Find a different version: Click Retry .
   • Send feedback about the suggested text: Click Good suggestion or Bad suggestion .

1. On your computer, open a document in Google Docs.
2. At the bottom bar, in the prompt field, enter a prompt that describes the document you want to create.
3. Optional:
   • Learn how to reference other files to create content.
   • Learn how to match a writing style.
   • Learn how to match a document format.
4. Click Submit.
5. Optional: To review sources used, select Source .

You can use Gemini to:

• Rewrite specific sections.
• Adjust the tone of your writing.
• Substantiate your arguments with facts.
  • Gemini can pull stats, evidence, and citations directly from your Google Drive, Gmail, or the web into your document.

1. On your computer, open a document in Google Docs.
2. Select the text you want to rewrite.
3. On the floating bar, click Refine .
4. To refine the content how you want, you can:
   • Select:
     • Match writing style
       • Learn how to match a writing style.
     • Enhance
     • Rephrase
     • More Shorten, Elaborate, More formal, or More casual
   • Enter a prompt:
     • To target a specific section, enter a prompt like “Add evidence to my Research section.”
     • To review the whole document, you can enter a prompt like “Suggest places where I can better substantiate my argument.”
5. Review the suggested changes.
   • To apply the changes, click Accept all.
   • To reject the changes, click Reject all.

Tip: If you paste new content to an existing doc and want to improve the text, select Match writing style.

You can ask Gemini to generate images in Docs.

1. On your computer, open a document from Google Docs.
2. At the top right, click Ask Gemini .
3. On the side panel, create your own prompt.
   • Example: “Create an image of a dog with glasses.”
4. On the image that you like, you can hover over to:
   • Insert an image: Click Insert .
   • Find similar images: Click Generate more .
5. You can also:
   • Find more images: At the bottom, click Generate more .
   • Change your prompt: Click Edit prompt .
   • Send feedback about the generated images: At the bottom, click Good suggestion or Bad suggestion .

You can ask Gemini to use specific files to write, edit, or refine content. For example: “Update the project timeline based on the latest updates from our meeting notes doc.”

1. At the bottom bar, click Sources Add from Drive or other location.
   • Or, you can type “@” and then search and select from the menu.
2. Select one or more files.
3. Click Add.

Select where Gemini can search for information

You can select the locations where Gemini can proactively search for content related to your prompt. Learn how to use sources with Google Workspace with Gemini.

• “How do I make my document pageless?”

• “Can I add markups to my document?”

Important: To get answers from the web, make sure to include phrases like “Use Google Search” or “Using web search” in your prompt.

• “Write a paragraph describing the weather today in Mountain View, California using web search.”

• “Help me write a paragraph explaining if lightning can strike the same place twice using only information from the web.”

1. On your computer, at the top right, click Ask Gemini .
2. On the right, in the side panel, click Gems.
3. Click the Gem you want to use.
4. Select a custom or premade Gem.
   • To start a conversation with the Gem, type a question or prompt at the bottom.

Tip: To create a Gem, go to gemini.google.com. You can then use your Gem in the Gemini app and Gemini side panel. Learn how to use Gems in Gemini Apps.

Important: This feature is available through Gemini Alpha (For work accounts only and enabled by organization), and Workspace Experiments (a trusted tester program for personal accounts.) Learn more about Workspace Experiments.

You can use Ask Gemini to schedule events, reschedule or delete existing events, find open time slots, or check calendars for availability.

1. In Google Docs, open Ask Gemini
2. In the side panel enter a prompt. For example:
   • "Create a 30 minute meeting with Kevin this week."
   • "Schedule 1 hour of focus time for me this week."
   • "Reschedule meeting with Lori to next week."
3. Click Submit .

Important: This feature is available through Gemini Alpha (For work accounts only and enabled by organization), and Workspace Experiments (a trusted tester program for personal accounts.) Learn more about Workspace Experiments.

You can use Ask Gemini to create a Google Sheets spreadsheet.

1. In Google Docs, open Ask Gemini .
2. In the side panel, describe the spreadsheet you want to build. For example:
   • Create a sheet to track my monthly expenses with columns for date, category, amount, and notes.
   • Create a table for a project tracker in Google Sheets with columns for task, assignee, deadline, and status.
   • Create a 10-day itinerary for a first-time visitor covering Tokyo, Kyoto, and Osaka.
   • Create a visual dashboard in Sheets of this sales data.
3. Click Submit

Important: This feature is available through Gemini Alpha (For work accounts only and enabled by organization), and Workspace Experiments (a trusted tester program for personal accounts.) Learn more about Workspace Experiments.

You can use Ask Gemini to create a fully editable presentation in Google Slides with a single prompt.

1. In Google Docs, open Ask Gemini .
2. In the side panel describe the presentation you want to create. For example: "Create a slide on quantum computing for a general audience with a modern design."
3. Optional: To give your presentation the same style as an existing slide deck, you can use @<presentation name> to reference it. For example: "Create a presentation based on @old_project".
4. Click Submit
5. To refine your presentation plan, you can answer Gemini’s follow-up questions. You may also see recommended sources that you can add for Gemini to use as it generates your presentation.
6. Click Next.
7. Keep the tab open until Gemini generates your presentation; this may take up to several minutes. You can switch to other tabs or windows but do not close the existing tab.
8. Once the presentation is generated, you can open it in Google Slides to view and edit. Learn more about how to generate presentations with Gemini in Google Slides.

Important: This feature is available through Gemini Alpha (For work accounts only and enabled by organization), and Workspace Experiments (a trusted tester program for personal accounts.) Learn more about Workspace Experiments.

You can use Ask Gemini to create and manage tasks and ask questions about your tasks which include suggested to-dos from chats and emails that need your attention.

1. In Google Docs, open Ask Gemini
2. In the side panel, enter a prompt. For example:
   • "What tasks do I need to do today?"
   • "Add a task to complete the project proposal today."
   • "Change the date of that task to tomorrow instead."
   • "Mark the Friday workout task as complete."
   • "Delete that last task."
3. Click Submit

Important: This feature is available through Gemini Alpha (For work accounts only and enabled by organization), and Workspace Experiments (a trusted tester program for personal accounts.) Learn more about Workspace Experiments.

You can use Ask Gemini to draft email or chat responses.

1. In Google Docs, open Ask Gemini
2. In the side panel, enter a prompt. For example:
   1. "Draft an email to Kevin summarizing our progress on Project Clover."
   2. "Refine this chat message I am sending to Lori: ‘We are good to start Project Clover.’ Make sure it’s professional and concise."
3. Click Submit