How to Streamline Workflows With Chatgpt

Are you making the most of AI, or just skimming the surface? Stop stopping at the pre-step. Let me explain. My teammate and I traded voice memos on a complex operating procedure so we didn’t have to wait until both of us were free for an hour. In a non-AI world, I would: - listen to it - take notes - listen to it again - finish notes - summarize - put into a format for my cofounders to review - get on a call to discuss - decide on next steps - assign action items - send summary out - schedule meetings to track progress In an AI world, I now: - listen to the voice memo at 2x while reading the AI transcription (I like to capture emphasis/tone) - send transcript to ChatGPT to summarize - ask ChatGPT for new format (table); review - ask ChatGPT for next steps, 5x more detailed; review - ask ChatGPT for additional legal/financial/product/user considerations; review and answer - ask ChatGPT for a meeting agenda to review all of this; review - hold the meeting; record and transcribe review meeting - summarize transcript with AI, review, send out recap and any followup meeting makers Most people will stop at asking ChatGPT to summarize the voice memos. The top AI users will think about how it can improve their entire workflow, even with its imperfections, and move away from doing everything from scratch to INSTEAD being a creative process manager, critical thinker, and reviewer. Challenge yourself to augment more of your process, not just step 1.

5 ways you can use ChatGPT’s new AI Agents to save an entire day of work… starting next week. Most people think AI is just for answering questions or brainstorming ideas. But this new feature? It’s different. ChatGPT Agents are like mini digital employees you can train once, and let them run repetitive tasks for you 24/7. Here’s how they actually work: 👉 You give them:     •    Instructions (aka their “job description”)     •    Access to files, links, or tools (like Notion, Slack, or Drive)     •    Example tasks or workflows to follow 👉 Then they:     •    Read your documents, SOPs, or spreadsheets     •    Understand your preferences, tone, and process     •    Execute tasks, summarize info, answer questions, and keep learning And the best part? They live inside ChatGPT. No coding. No custom apps. No complicated setup. Here are 5 real-world ways to use them starting this week: 1. Creative Brief Agent Let it read your top-performing ads, past briefs, and product info… then auto-generate briefs for new campaigns. 2. Campaign Recap Agent It pulls performance data from Google Sheets, summarizes wins + losses, and drafts a weekly report you can send to your team or clients. 3. SOP + Workflow Assistant Point it at your internal docs — it’ll answer team questions, give reminders, and help onboard new hires without bugging you. 4. Launch Planning Agent Want to plan a product drop? Give it your promo calendar and creative pipeline — it’ll map out ads, emails, SMS, tasks, and deadlines. 5. Inbox Triage Agent Have it scan your inbox or client messages, flag anything important, and draft replies using your past writing style. The big unlock? You’re not just asking AI for ideas. You’re giving it a role and letting it work for you. If you’re a founder, operator, or marketer trying to do more with less, this is the edge.

You don't need more hours. You need more effective AI prompts: Use these 21 ChatGPT prompts to save yourself 10 hours next week - 1) Inbox Zero ↳Prompt: "Act as an executive assistant. Here are 10 emails I don't know how to respond to. Draft quick, professional replies I can send or edit." 2) Delegation Help ↳Prompt: "Here are 5 things on my plate. Act like a manager and help me decide what to delegate, and how to frame each task for handoff." 3) Shorter Meetings ↳Prompt: "Act as a meeting consultant. Here's an agenda. Help me trim it by 30% while keeping the outcomes strong and the flow efficient." 4) Daily Focus ↳Prompt: "Act as a productivity coach. Here's my to-do list for tomorrow. Help me pick the 3 highest-impact tasks and create a simple plan to protect time for them." 5) Smarter Scheduling ↳Prompt: "Here's my calendar for the week. Act as a time management expert and help me batch similar tasks, reduce context switching, and free up focus time." 6) Weekly Reset ↳Prompt: "Act like a performance coach. Give me a 15-minute Sunday reset ritual to review the past week, plan the next, and start Monday focused." 7) Automated Systems ↳Prompt: "Act as a workflow expert. Here's a process I repeat every week. Suggest simple ways to automate or streamline it using basic tools." 8) Decision Clarity ↳Prompt: "Here's a decision I'm stuck on. Act like a coach and walk me through a step-by-step framework to decide with more clarity and speed." 9) First Draft Faster ↳Prompt: "Act as a writing assistant. Here's the topic. Help me outline and rough-draft a clear, structured blog post in 15 minutes or less." 10) One-Touch Tasks ↳Prompt: "Here are 10 small tasks I've been putting off. Help me write a quick plan to knock them out in one focused 30-minute sprint." 11) Rapid Research ↳Prompt: "Act as a research assistant. I need to understand this topic fast. Give me 5 reliable sources, a 2-sentence summary, and what I should read first." 12) Pomodoro Plan ↳Prompt: "Act as a productivity coach. Here's a task I've been avoiding. Help me break it into 25-minute sprints with clear goals for each one." 13) Cleaner Docs ↳Prompt: "Act as an editor. Here's a messy doc or note. Clean it up, make it scannable, and pull out a bullet list of key action items." 14) Thinking Partner ↳Prompt: "Act like a thinking partner. Here's a challenge I'm facing. Help me explore 3 different angles or mental models to reframe it." 15) Info Compression ↳Prompt: "Here's a long article or transcript. Summarize the key ideas in 5 bullet points, and give me one actionable takeaway." [Check out the sheet for 6 more] If you're not using AI to help you be more productive, You're wasting hours you could be spending on the things that matter most. Put this sheet to work. You won't regret it. --- ♻️ Repost to help others be more productive. And follow me George Stern for more content like this.

Wanna See How I Actually Use AI (And How You Can Too) Last year, as a marketing leader, I helped roll out AI (specifically ChatGPT) to some 70+ marketers globally at SANS. At first, when I heard about others using Custom GPTs, I thought: "This must require coding skills I don’t have." Turns out, it didn’t. Once I realized how simple it was to create, optimize, and use a Custom GPT, it completely streamlined my workflow. Here’s my 5-step process for how I built a Custom GPT to automate video descriptions for my social media content: 1️⃣ Identify the repetitive task. For me, it was writing video descriptions — I was constantly using ChatGPT for this. 2️⃣ Write clear instructions. I detailed exactly how I wanted my GPT to generate these descriptions. 3️⃣ Create the Custom GPT. I copied my instructions into the “Instructions” field of a new Custom GPT. 4️⃣ Started using it. I stopped using general ChatGPT and relied on my Custom GPT for these specific tasks. Because everything was written in my instructions, I didn’t have to go through the routine back and forth to explain what I needed. 5️⃣ Refine & optimize. I tweaked the instructions over time for better results. The best part? I was worried that my Custom GPT wouldn’t be good enough for others to use. But I realized… I control the privacy settings. ✅ At first, it was private—just for me. ✅ As I improved it, I shared it with a few colleagues. ✅ If I ever want to gift it to the world, I can make it public. So, if you’ve ever felt intimidated by AI, just start small. Follow these steps and create your own Custom GPT. Now, tell me: What’s one repetitive task you’d love to automate? Drop it in the comments. 👇🏾